Administrative Specialist I
About The Position
The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. Plus, we stand as a vigilant guardian against fraud for individuals and businesses alike. Join us in building a secure and prosperous future! The primary responsibilities of this position include: the filing of UCC, Notary, and Land Records documents; indexing, proofing, and imaging required information from original documents; performing research for requested information; generating correspondence; examining and processing complex or unusual transactions; and ensuring compliance with required 72-hour transaction turnaround times. This position could be assigned to any area of the Certification and Filing Division. Once trained, the person in this position may be required to provide basic training to new employees on a variety of daily tasks.
Requirements
- Ability to adjust language or terminology to meet the needs of the customer, using correct grammar, organization, and structure.
- Ability to make decisions and work independently with limited supervision.
- Ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.
- Ability to perform data entry, verifying, scanning and filing functions in both printed and electronic form in an accurate manner.
- Ability to learn the following procedures (dependent upon the section assigned to), process UCC, Federal Tax Lien filings, UCC Research requests, and process Notary applications.
- Passing score of 45 words per minute on a typing test.
- High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Responsibilities
- Filing of UCC, Notary, and Land Records documents
- Indexing, proofing, and imaging required information from original documents
- Performing research for requested information
- Generating correspondence
- Examining and processing complex or unusual transactions
- Ensuring compliance with required 72-hour transaction turnaround times
- Providing basic training to new employees on a variety of daily tasks
Benefits
- Health insurance
- Twelve paid holidays
- One personal observance leave day
- Generous vacation and sick leave accrual
- Dental and vision coverage
- Additional insurance options
- Retirement benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
