Administrative Specialist, I
SigmaCorps Solutions•Stafford, VA
•Onsite
About The Position
SigmaCorps Solutions is seeking an Administrative Specialist to provide centralized administrative, records, and coordination support to the PM GBAD Inventory Management Support task order. Working under the Task Order Manager, this role is the back-office hub for meeting coordination, records management, CDRL formatting support, and Government interface logistics.
Requirements
- One (1) or more years of experience in administrative support, office coordination, or program support roles.
- Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Teams, and Outlook.
- Strong organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Professional phone and email etiquette.
- Active SECRET security clearance.
- Eligibility to receive and use a Common Access Card (CAC).
Nice To Haves
- Prior DoD, military, or defense contractor administrative experience.
- Familiarity with DoD document control processes.
- Experience with SharePoint, Microsoft Teams collaboration, and records management.
- Veteran strongly preferred.
Responsibilities
- Coordinate meetings, conference calls, and technical working groups for the Task Order Manager and Government stakeholders.
- Support Contract Data Requirements List (CDRL) preparation — formatting, document control, submission packaging, and delivery confirmation for monthly status reports, conference materials, and technical deliverables.
- Maintain the program records system and the Configuration Management-governed Standard Operating Procedure library.
- Provide data entry and transaction support.
- Prepare meeting agendas, minutes, and action items; maintain the program action item tracker.
- Support the Task Order Manager with travel coordination, trip reports, and expense documentation.
- Assist with conference deliverables for the contract kickoff meeting and subsequent events.
- Support the Quality Control Specialist with document control and version management.
- Maintain the program training records, clearance tracker, and certification registry.
- Provide general administrative support to the team, including correspondence drafting, file management, and scheduling.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
