Administrative Specialist I

Broward County Sheriff's Office•Fort Lauderdale, FL

3d•Onsite

About The Position

Under administrative direction, the purpose of this position is to provide moderately complex administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Lieutenant or civilian equivalent. Position may be assigned to a large operating unit and perform a broad array of moderately complex administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents perform specialized duties in supporting unit objectives. Position is distinguished from that of Administrative Support Specialist by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and, when assignments dictate, the ability to function with considerable independence under a minimum of supervision.

Requirements

Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.
Two (2) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.
Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system.
Extensive customer service contact.
Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.
An equivalent combination of training and experience may be considered. Such experience must be clearly documented in the application for consideration.

Nice To Haves

PeopleSoft experience preferred.

Responsibilities

Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages.
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests.
Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.
Assists other unit personnel in supporting efficient functioning of the work unit.
Performs related duties as directed.
Candidate selected will be responsible for fingerprinting vendors.