Administrative Specialist, Finance & Operations

Ocular Therapeutix•Bedford, MA

1d•Onsite

About The Position

The Administrative Specialist, Finance & Operations supports the Finance team, primarily through travel and expense operations. The role ensures corporate expenses comply with company travel and expense policies by reviewing and processing expense reports, assisting employees with related questions, and supporting the Finance team with ad hoc projects and general administrative tasks. The position is based on site in Bedford, Massachusetts.

Requirements

Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
Excellent communication skills and comfort communicating with employees cross-functionally at all levels.
Ability to maintain discretion and confidentiality as necessary.
Strong attention to detail and ability to take ownership of processes.

Nice To Haves

Two or more years of experience processing expense reports, with knowledge of the Sunshine Act.
Experience with Concur or a similar expense platform.

Responsibilities

Review and process employee expense reports in SAP Concur for accuracy, completeness, and policy compliance.
Verify required receipts and supporting documentation.
Identify policy exceptions and follow up with management to resolve discrepancies when needed.
Assist employees with questions regarding Concur, travel, and company policies.
Monitor expense report queues to ensure timely processing and approvals.
Communicate with approvers and employees to resolve outstanding items.
Maintain accurate records and support internal and external audit requests as needed.
Escalate system issues or policy questions to management when necessary.
Perform ad hoc projects and administrative tasks for the Finance team as needed.
Assist with corporate American Express program operations, including virtual credit cards, as needed.
Assist with Concur training for new employees during onboarding.
Assist with keeping training materials related to travel and expenses up to date.