Administrative Specialist 3

Georgetown University•Vinalhaven, ME

3d•$21 - $35•Hybrid

About The Position

Provides administrative assistance to the Cancer Prevention and Control (CPC) program in Georgetown University's Department of Oncology. The position supports CPC faculty at 2115 Wisconsin Avenue and on campus, and serves as the primary administrative support for the CPC T32 postdoctoral training program. It supports the day-to-day administrative needs of CPC faculty and their staffs and works cooperatively with the CPC administrative team in support of the Population Science research group at LCCC. The role includes helping faculty prepare grants and manuscripts using citation management software; scheduling meetings; preparing correspondence and reports; arranging faculty and visitor travel; processing travel authorizations and expenses in GMS; managing faculty spend authorizations; maintaining office supplies and equipment; creating purchase orders for research supplies; assisting with purchasing and contracting, including honoraria; managing T32 program advertising; scheduling postdoctoral interviews; attending weekly T32 leadership meetings; onboarding new postdocs; and serving as the primary administrative contact for postdoctoral trainees. Additional duties include answering general inquiry calls, handling mail and deliveries, greeting visitors and new staff, and researching and booking staff travel. This position is designated Hybrid. The projected pay range is $21.16–$35.29 per hour.

Requirements

High school diploma and at least five years of relevant experience, or a college degree and at least two years of relevant work experience.
Experience with MS Office and Google Docs.
Experience using bibliographic software such as EndNote or Zotero.
Excellent oral and written communication and interpersonal skills.
Ability to work independently and in an organized fashion.

Nice To Haves

Experience using Workday/GMS or similar financial management software.

Responsibilities

Provide administrative support to Cancer Prevention and Control faculty and their staffs.
Serve as the primary administrative support and contact for the CPC T32 postdoctoral training program and its trainees.
Assist faculty with grant and manuscript preparation using citation management software.
Schedule meetings and appointments, including postdoctoral interviews.
Prepare correspondence and compile reports.
Arrange travel for faculty, visitors, and staff; process travel authorizations and expenses in GMS.
Manage faculty spend authorizations.
Maintain office supplies and equipment, including ordering and taking stock of supplies.
Create purchase orders for faculty research supplies and assist with other purchasing and contracting, including honoraria processing.
Manage advertising for the T32 program.
Attend weekly T32 leadership meetings and onboard new postdocs.
Answer general inquiry phone calls and serve as a point of contact for staff and external stakeholders.
Process and direct mail, incoming packages, and deliveries.
Greet and direct visitors and new staff.
Work cooperatively with the full CPC administrative team to support the Population Science research group at LCCC.