Administrative Specialist 1- 004324

Wayne County•Detroit, MI

About The Position

The Administrative Specialist 1 performs highly difficult, complex, and responsible office work in various departments throughout Wayne County. The role includes complex public contact work and reviewing and processing documents for completeness, accuracy, and compliance with required office practices. The specialist may serve as a team leader for a moderately sized group of clerical employees, providing oversight and assistance with clerical activities. The position may also involve difficult and responsible legal office work under general supervision, with considerable independence and responsibility in carrying out assignments. Other work may include preparing memorandums and correspondence; maintaining and preparing personnel forms and records; assisting fiscal staff with reports; handling confidential correspondence; entering and processing data; contacting County departments and outside agencies; and performing other assigned duties. The examination process establishes an eligibility list for current and future vacancies. Candidates must pass the required assessment to be placed on the list, which remains in effect for one year.

Requirements

High school diploma or equivalent.
At least two years of higher-level clerical or other office administrative experience.
Pass all required tests to be placed on the eligibility list.
Knowledge assessed includes basic math skills, general office practices, general clerical practices and procedures, and related knowledge.

Responsibilities

Operate various office machines.
Answer telephones, direct calls, and take messages.
Maintain and update filing, inventory, mailing, and database systems manually or using a computer.
Communicate with customers, employees, and others to answer questions, explain information, take orders, and address complaints.
Open, sort, and route incoming mail; answer correspondence; and prepare outgoing mail.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Compute, record, and proofread data and other information, including records and reports.
Type, format, proofread, and edit correspondence and other documents from notes or dictating machines using computers or typewriters.
Complete work schedules, manage calendars, and arrange appointments.
Review files, records, and other documents to obtain information needed to respond to requests.
Inventory and order materials, supplies, and services.
Troubleshoot problems involving office equipment, including computer hardware and software.
Prepare memorandums, letters, and other correspondence.
Maintain and prepare personnel forms and records; assist fiscal staff in preparing reports; handle confidential correspondence; and perform data entry and processing.
Contact other County departments and outside agencies.
May provide oversight and assistance to clerical employees as a team leader.
Perform other duties as assigned.