Administrative Services Officer 3

State of Nevada•Carson City, NV

About The Position

The Procurement and Contracts Unit of the Nevada Health Authority is seeking an Administrative Services Officer 3 in Carson City. This position manages and provides oversight of the unit, including direct and indirect supervision of staff and fostering a collaborative, high-performing team environment. The incumbent oversees purchasing, solicitation, contract, lease, and grant management activities, ensuring compliance with applicable laws, regulations, and Division requirements. The role includes setting staff priorities and overseeing performance, coaching and mentoring staff, resolving operational issues, and implementing process improvements. The position provides financial oversight of contracts, grants, and procurements through budget analysis, fiscal monitoring, and strategic planning. It also supports leadership by maintaining comprehensive tracking and oversight of solicitations, contracts, grants, and related fiscal activities, and by ensuring timely completion of critical projects and initiatives. Administrative Services Officers function as business managers for a department, large division, or major program area, with responsibility for accounting, budgeting, and fiscal management. Their varied responsibilities may include planning, organizing, coordinating, and supervising work across two or more business functions, such as purchasing and warehouse operations; contracts and leases; human resources; information technology; facilities; and office support services. The position is under administrative direction and has broad responsibilities and substantial authority to make and implement independent decisions. The incumbent reports to a department director or the administrator of a large division.

Requirements

Bachelor's degree from an accredited college or university in business administration, accounting, finance, or a related field, and five years of professional experience; or an equivalent combination of education and experience.
Within the required five years of professional experience, two years of responsibility for two or more major business operations, such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, information technology, or facilities maintenance and construction.
Three years of experience formulating, developing, and analyzing agency budgets and in fiscal management.
One year of experience equivalent to an Administrative Services Officer II in Nevada State service, as part of the stated experience requirements.
Knowledge of the organization and functions of State agencies and State administrative rules, statutes, and guidelines.
Working knowledge of the agency's mission, programs, operations, policies, and objectives.
Ability to present reports, defend the agency budget, and provide information and justifications to the legislature as requested.
Ability to research and analyze data affecting an agency's major business functions; establish goals consistent with agency mission and business needs; apply financial management principles to large, diversified budgets and programs; and develop corrective action plans.
Skill in planning, developing, and monitoring diverse programs and business operations; setting clear objectives consistent with departmental and State goals; administering comprehensive programs; and applying government administrative processes, including budgeting, internal controls, policy development, planning, problem solving, and management analysis.

Responsibilities

Formulate, develop, and monitor agency and program budgets; analyze fiscal data and trends; prepare budget justifications; compare expenditures with spending authority; approve transactions; and develop revenue and expenditure forecasts.
Plan, organize, and oversee accounting functions, including policies and procedures for collecting and disbursing funds, internal controls, reporting processes, automated systems, and financial reports.
Assist internal and external auditors by providing requested information.
Coordinate with State, federal, and local agencies, regulatory agencies, vendors, contractors, and community representatives to exchange information, resolve problems, and represent management's interests.
Analyze and resolve operating and fiscal management problems; evaluate financial reports, budget status reports, contracts, leases, and other documents; develop solutions; and advise management on alternative actions.
Research and interpret documentation to determine applicable precedents, regulations, and administrative guidelines.
Oversee budget, fiscal management, and other assigned activities to ensure compliance with laws, regulations, policies, administrative guidelines, and standards.
Oversee the preparation and maintenance of records related to budgets, accounting, fiscal management, and other responsibilities; develop retention schedules and policies in accordance with legal and State requirements.
Identify, plan, and coordinate capital improvement projects; develop specifications; evaluate bids; present project proposals and status reports; and monitor construction and repair work.
Plan, organize, and manage assigned programs and activities; develop goals and objectives; evaluate outcomes and effectiveness; propose improvements; and develop solutions to operational problems.
Direct staff priorities and performance, provide coaching and mentorship, supervise and evaluate personnel, and foster a collaborative, high-performing team environment.
Oversee purchasing, solicitations, contracts, leases, and grants, including related fiscal activities and tracking.
Perform related duties as assigned.