ADMINISTRATIVE OFFICER

State of careers Rhode Island

1d • $61,328 - $70,707

About The Position

The Administrative Officer assists the head of a department, agency, or division by taking on complex administrative duties and responsibilities directly related to the agency’s primary function. The position works under general supervision with wide latitude to exercise independent judgment, and its work is reviewed for conformance with policies, rules, and instructions. The role supervises and coordinates subordinates who assist with administrative tasks.

The position is in the Department of Revenue’s Central Collection Division. It is classified limited (fixed term), with a sunset date of June 30, 2033, and is restricted to the leave of the prior incumbent. The scheduled workdays are Monday through Friday, 8:30 a.m. to 4:00 p.m., for a 35-hour workweek. The salary range is $61,328 to $70,707.

Requirements

• Working knowledge of the principles and practices of public administration.
• Working knowledge of modern office management principles and practices, and ability to apply this knowledge in supervising and coordinating administrative support staff.
• Ability to prepare reports, findings, conclusions, and recommendations.
• Ability to write and deliver speeches to groups.
• Graduation from a college of recognized standing, or an equivalent combination of education and experience.
• Experience as a staff assistant to an agency head or as a technician in a staff service of a large organization involved in administrative studies and analyses, or an equivalent combination of education and experience.

Nice To Haves

• Collections experience.
• Proficiency in Microsoft Excel and Word.

Responsibilities

• Assist the department, agency, or division head with complex administrative duties related to the agency’s primary function.
• Study and analyze operational procedures and prepare detailed reports of findings and recommendations.
• Work with the Division of Methods, Research and Office Services on method studies and implement changes approved by the agency head.
• Perform public relations duties, including preparing news releases, writing and delivering speeches, and meeting with community groups to explain agency programs.
• Assist with administrative tasks and research in preparation of the agency’s annual budget.
• Supervise staff providing administrative support services, including personnel, budget, fiscal, and supply services.
• Coordinate workflow among agency units and assign or reassign space, equipment, supplies, and personnel as needed.
• Handle important and routine correspondence.
• Perform related work as required.

Benefits

• State of Rhode Island employee benefits are available; details are provided through the Office of Employee Benefits.
• Direct deposit is required for employees hired after September 30, 2014.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level