ADMINISTRATIVE SERVICES OFFICER 1

Arizona Department of Administration • Phoenix, AZ

3d • $0 - $25 • Onsite

About The Position

This position provides full administrative support functions to the Environmental Management Office (EMO) of the Construction & Facility Management Office (CFMO). Position will assist the EMO in developing timely and accurate spreadsheet reports of expenditures on purchase orders and credit cards; formulating and implementing policies and procedures relative to fiscal services and general business activities; developing and instituting improvements; and submitting documents concerning Human Resource functions. Will provide scheduling, coordinating, and administrative services to the EMO for operational efficiency. Actively participates in promoting a continuous improvement of workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

Requirements

• Knowledge of the principles and practices of administration.
• Knowledge of office management and organization.
• Knowledge of fiscal management and budgetary controls.
• Knowledge of purchasing practices and procedures.
• Knowledge of computer and basic problem solving in order to assist staff.
• Skilled in time management with administrative operations.
• Ability to perform difficult analytical tasks.
• Ability to provide sound critical judgment.
• Ability to establish and maintain effective working relationships.
• Ability to solve problems and find solutions when dealing with personnel in time management with administrative operations.
• Ability to work independently and direct an administrative services program for an organization.
• Ability to handle confidential information with discretion.
• Ability to adapt to varying competing demands.
• Ability to demonstrate excellent customer service to staff and vendors via telephone and/or in person.
• Ability to communicate effectively both orally and in writing.
• Must possess and be able to retain a current, valid Arizona state-issued driver's license appropriate to the assignment.
• Must be a US citizen.

Nice To Haves

• College work in Budget, Accounting, Business Management, or Communications.
• Two (2) years of experience working in a construction or facilities related office.
• Knowledge of the Arizona procurement program.
• Knowledge of the Pride program for work orders.

Responsibilities

• Performs a wide variety of administrative tasks to include, submission of travel packets, purchase card packets, virtual and live training completion/certification of personnel, meeting scheduling, coordination with internal/external entities/agencies, and ensuring staff submit documents in proper format in a timely manner.
• Responsible for ensuring office efficiency by managing communications, scheduling, record-keeping, and supplies.
• Directs and participates in a variety of administrative and business management functions involving the making of administrative decisions.
• Assist agency head(s) in formulating and implementing policies and procedures relative to fiscal services and other general business activities.
• Consults with unit supervisors on administrative problems and procedures and assists in developing and instituting improvements.
• Directs accounting and bookkeeping and inventory operations and the preparation of financial statements and statistical reports.
• Make special studies and reports.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Paid Parental Leave program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree