Administrative Officer 1

Commonwealth of Pennsylvania • Dauphin County, PA

1d • Hybrid

About The Position

The Pennsylvania State Historic Preservation Office (PA SHPO)'s Administrative Officer plays a vital role in supporting the PA SHPO with human resources, timekeeping, travel coordination, budget management, purchasing, and procurement tasks. This position is ideal for a professional with proven organizational skills and an appreciation for the importance of history. If you are passionate about making a difference and are looking for a rewarding career in an active environment, we encourage you to submit your application today! As the bureau's Administrative Officer 1, you will have a crucial role in managing the administrative tasks of the PA SHPO and ensuring their smooth operations. This includes assisting the bureau director with oversight of personnel and operation budgets, providing internal customer service and human resources support, and coordinating and budgeting for staff professional development. We will rely on you to serve as part of our leadership team and help advance bureau priorities.

Requirements

• Two years of experience in varied office management or staff work; and bachelor's degree; or Any equivalent combination of experience and training.
• At least six months of experience working in a fast-paced high volume environment.
• At least one year of experience preparing budget estimates.
• At least one year of experience performing timekeeping duties.
• At least one year of experience overseeing and tracking annual budgets and monitoring expenses.
• Must be able to perform essential job functions.

Nice To Haves

• Experience working with data management systems
• Experience purchasing equipment and supplies
• Experience providing a range of human resources duties

Responsibilities

• Prepare budget estimates, oversee and track annual budgets, and monitor expenses
• Process all timesheets, enter time data, research inaccuracies, and correct errors
• Answer questions, coordinate, and provide support for staff related to coding time, travel expenses, and ordering equipment and supplies
• Provide technical assistance to the Director, managers, and supervisors in preparing requests and supplying documentation for hiring, separations, and other personnel actions
• Provide administrative support; participate in leadership meetings; and oversee staff responses to inquiries from the public, researchers, and consultants via phone and email
• Coordinate staff professional development planning, requests, budget, approvals, and registration

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level