Administrative Services Officer 1
About The Position
This position supports the Human Resources (HR) administration and management within South central District. This position also serves as the region's administrative liaison and assists the Regional Training coordinator. Duties include but are not limited to; assisting in Human Resource functionalities inclusive of recruitment, personnel request changes, position control and maintenance, process/compliance training, commercial driver's license management and compliance, performance management support, and employee relations related activities. Collaborates with leadership within the districts and partners with central human resources. Including procurement activities for the district, facilities and asset management, and payroll support.
Requirements
- Knowledge of principles and practices of Human Resources administration and applicable Federal and Arizona Revised Statutes
- Knowledge of ADOA Personnel Systems and Rules
- Knowledge of Procurement laws, codes, and regulations
- Knowledge of computer programs and software including Google Workspace and Adobe Acrobat
- Skill in oral and written communication techniques
- Skill in work organization, multi-tasking and time management
- Skill in interpreting statutes, rules, policies and procedures
- Skill in customer service and employee relations
- Skill in problem solving and conflict resolution
- Skill in supervisory, personnel management, and training techniques
- Ability to plan, organize, coordinate, and execute administrative functions
- Ability to adapt quickly to changing conditions
- Ability to remain calm and professional in stressful situations
- Ability to articulate with clarity and communicate effectively
- Ability to work independently, exercise initiative, and set priorities
- Requires driving or the use of a vehicle as an essential function of the job.
- Must possess and retain a current, valid class-appropriate driver’s license.
- Must complete all required training and successfully pass all necessary driver’s license record checks.
- Must maintain acceptable driving records.
- Must complete all required driver training.
- Must maintain the statutorily required liability insurance if operating a personally owned vehicle on state business.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Nice To Haves
- Three years administrative experience supporting a large number of employees and managers.
- Advanced experience with Google Workspace.
Responsibilities
- Works with highly confidential information.
- Ensures compliance with all applicable laws, rules, regulations, and policies.
- Serves as a liaison between the region’s management team and HR.
- Serves as administrative lead for the District.
- Organizes training and work assignments.
- Coaches and develops other administrative staff.
- Evaluates training requirements for the District inclusive of sending notifications for compliance, and coordinating and scheduling necessary classes.
- Promotes adherence to the federally required drug and alcohol DOT testing for CDL drivers.
Benefits
- Sick leave
- Vacation with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
