ADMINISTRATIVE SERVICES OFFICER 4

Arizona Department of Administration • Phoenix, AZ

2d • $0 - $35 • Onsite

About The Position

This position serves as the Environmental Management Office (EMO) Resource Manager (RM) under the Construction and Facilities Management Office (CFMO) reporting directly to the EMO Deputy Director. This position supervises, directs, and performs a wide range of resource management activities in support of the EMO's budget, particularly in the areas of budget preparation, financial planning, special projects, and other duties as assigned. The EMO Resource Manager oversees the forecasting and expenditure of all federal funds and exercises considerable discretion and independent judgment within established policies and procedures. The position is responsible for understanding the federal budget needs, requirements, and expenditures, to promote collaborative, fiscally responsible management of all funds available for the Environmental Management Office. Provides managerial accounting data to assist in the identification of any cost trends that may have extreme positive and negative impacts upon the department's funding climate. Ensures strict adherence to a complex regulatory framework, guaranteeing that all financial activities comply with federal and state laws, agency policies, and the General Terms & Conditions (GT&C) of the Master Cooperative Agreement, Award 1002. Beyond financial stewardship, the incumbent actively champions a workplace culture of continuous improvement, leveraging teamwork, standard operating procedures (SOPs), root cause problem-solving, and performance metrics to optimize departmental operations and efficiency.

Requirements

• Knowledge of the goals and objectives of DEMA, the EMO, and the Arizona National Guard.
• Knowledge of budget preparation and execution.
• Knowledge of generally accepted accounting principles as well as an understanding of the U.S. Army accounting structure, practices, and procedures.
• Knowledge of Army, Department of Defense, NGB and state regulations policies, and procedures.
• Knowledge of State of AZ personnel policies and procedures and state personnel rules.
• Knowledge of budgeting techniques and procedures.
• Knowledge of Resource Manager duties and functions.
• Skilled in supervising staff, the time and priority management of others.
• Skilled in personnel management, counseling and mentoring.
• Skilled in verbal and written communication.
• Skilled in Microsoft work, Excel, Power Point, and Outlook software applications.
• Skilled in management of funds, budget sheets, reports preparation, and financial problem solving.
• Ability to create and modify databases to include writing queries and developing reports.
• Ability to communicate effectively, verbally and in writing.
• Ability to develop and administer budget, cash flow management, planning and forecasting, and financial analysis and reporting.
• Ability to think strategically, aligning resource management activities with the long-term mission and goals of the organization.
• Ability to act with initiative and make critical decisions under delegated authority as a deputy to a principal Resource Manager.
• Ability to advise and influence senior leadership on matters of fiscal policy, risk, and strategic resource utilization.
• Ability to provide direct oversight of a complex program and funding stream, ensuring full accountability and compliance.
• Ability to synthesize vast amounts of financial data and regulatory guidance into clear, actionable strategies.
• Two years of accounting, finance, and/or resource management experience.
• One plus year(s) of supervisory experience.
• Possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment.
• Must maintain acceptable driving records and must complete any required driver training.
• In/out of State travel required.
• Required to pass a criminal background investigation.
• Required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining/maintaining a Common Access Card (CAC) within one year of hire for required access to DoD software and platforms such as PRIDE, WEBCASS, ESTARR, EQUIP, DoD M365 Suite, etc.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• At least 2+ years' working experience with the following financial systems/programs: Arizona Financial Information System (AFIS), General Fund Enterprise Business Systems (GFEBS), Arizona Procurement Program (APP), Fiscal Law, Cooperative Agreements, Master Cooperative Agreement and Generally Accepted Accounting Principles (GAAP).
• CPA license and/or Bachelor's Degree in Business Administration, Accounting, Finance, or Audit preferred.

Responsibilities

• Directs the annual Federal Fiscal Year budgetary and forecasting cycle in alignment with strategic objectives. Analyzes historical data and future funding trends, collaborating with Environmental Branch Managers and their teams to formulate comprehensive financial plans and submit annual federal budget requests to the National Guard Bureau. Executes, reconciles, and administers federal ledger budgets on a monthly basis, continuously monitoring cost controls and making adjustments to ensure compliance with authorized appropriations. Delivers detailed, on-demand budget expenditure and performance reports directly to the Environmental Director and Deputy Director.
• Performs financial reporting and oversight to ensure fiscal integrity and regulatory compliance, including the review and formal approval of all EMO purchase requests to verify adherence to policies, General Terms & Conditions (GT&C), and budgetary limits. The position generates and maintains critical financial data such as monthly Open Purchase Order and Requisition logs, detailed cash flow analyses for all Environmental programs (Award 2), and comprehensive AZ360 system reports.
• Collaborates directly with Environmental Management Office (EMO) program managers to review project statuses, ensuring strict fiscal responsibility and proper resource execution for all initiatives under Award 2. Actively tracks and monitors revenues, expenditures, and open encumbrances for EMO projects in strict accordance with the Master Cooperative Agreement (MCA).
• Maintains the accuracy of all financial records by managing a systematic chart of accounts. Implements, enforces, and monitors a robust internal control framework to prevent financial mismanagement and safeguard organizational assets. Directly supervises, mentors, and directs 1–2 subordinate personnel on work plans, career growth, and resource management functions. Conducts formal mid-term and End-of-Year performance counseling. Provides direct oversight and training to subordinate staff executing financial actions and processing credit card invoices for approval and payment by State Accounting. Regularly attends high-level meetings and briefings alongside senior staff to represent the Environmental section.
• Directs and maintains comprehensive visibility over organizational expenses, ensuring the sum of open encumbrances and actual expenditures consistently remains within authorized fiscal year budget limits. Monitors payroll, purchases, training costs, and diverse reimbursement programs from various internal and external agencies, including Ordnance Operations, the Peace Vanguard program, Arizona Game & Fish, the Arizona Department of Transportation, and other Joint Force Headquarters Arizona National Guard (JFHQ AZARNG) Staff sections.
• Other duties as assigned as related to the position

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Paid Parental Leave program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level