Administrative Services Officer 1

Arizona Department of Administration • Phoenix, AZ

1d • $54,835 • Onsite

About The Position

This position manages and coordinates the personnel activities for MVD, handling sensitive and confidential information, and is responsible for providing technical expertise and procedural guidance in the personnel processes and procedures to MVD Management and Hiring Managers to ensure compliance with ADOT Policies and Procedures and the State Personnel Rules; for the day-to-day operations of a wide scope of administrative duties; Human Resources, Recruitment, I-9 Management and Work Force Solutions, Employment Verifications, Employee Performance Evaluations and communication between internal and external personnel, customers and companies.

Requirements

• Arizona State Personnel Rules and Guidelines
• ADOT's Policies and Procedures
• Federal and State Laws and Statutes applicable to Human Resources
• MVD Organizational structure
• Principles and practices of Human Resources Administration
• Process Improvement
• PageUp or equivalent
• Arizona I-9 Management (Service Center)
• OnBoard AZ
• Arizona Management Systems (AMS)
• Oral and written communication
• Planning and Organizing
• Time Management
• Resolution and problem solving
• Computer operation to include Microsoft Google
• Interpersonal Relations
• Basic math
• Ability to effectively prioritize activities
• Multi-task
• Work with deadlines
• Prepare Reports and Correspondence
• Design and produce timely and accurate documentation
• Collaborate
• Maintain confidentiality
• Be flexible and handle ambiguity
• Possess and retain a current, valid class-appropriate driver’s license
• Complete all required training
• Successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records
• Complete all required driver training
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11)
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Two or more years administrative and/or operations support experience.
• Bachelor's degree in business administration or related field can substitute for one year's experience.

Responsibilities

• Coordinate and oversee the day-to-day personnel operations of JTF tracking, recruiting, reference checks, on/off boarding, review/monitor I-9 system for new hires compliance, Top Candidate Packet processing and Recruitment Audit Packet submittal, ensure accurate/complete documentation is processed.
• Prepare and submit position descriptions, Criteria Based Promotions, salary changes, position movement, supervisor changes, ORG Chart changes; receive/review/process documentation, identify/resolve discrepancies, and submit paperwork to HR for processing.
• Research, analyze and make recommendations in the establishment/improvement of procedures, processes, measurements, and support Arizona Management System/Continuous Improvement, develop/update Standard Work and participate in continuous improvement processes and events. Participate in meetings.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level