Court Services Officer 1

New Jersey Courts•Trenton, NJ

7h•Hybrid

About The Position

The New Jersey Lawyers’ Fund for Client Protection seeks an individual with excellent analytical, communication, and administrative skills to serve as a Court Services Officer 1. The selected candidate will work under the supervision of the Deputy Director and at the direction of Deputy Counsel to maintain the Fund’s case management system and provide paralegal support to the Fund’s collection and subrogation program within the legal department. The duties of the Court Services Officer 1 are unique and focused. The selected candidate must be a quick learner, well versed in case management systems, work well in a fast-paced environment, be able to prioritize, and meet established deadlines. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Graduation from an accredited college or university with a bachelor’s degree and one year of paraprofessional experience in case management involving gathering, reviewing and verifying case-related information which shall have included one or more of the following: conducting investigations, monitoring casework flow, interviewing clients or customers for needed information, preparing investigative fact-finding reports and/or writing case notes or other case-related correspondence.
Applicants who do not possess the required education may substitute additional paraprofessional or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional or professional experience may be substituted for a bachelor’s degree.
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/ )
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Nice To Haves

Excellent analytical, communication, and administrative skills
Quick learner
Well versed in case management systems
Able to work well in a fast-paced environment
Able to prioritize
Able to meet established deadlines
High speed home internet access (for remote work)

Responsibilities

Make regular entries in the Fund’s case management system, tracking claim, litigation and collection status’ for over 1,300 respondents.
Troubleshoots technical difficulties, makes substantive recommendations, request modifications, and performs tests to ensure proper operation of the Fund’s case management system.
Develop and maintain a manual of procedures for case management system usage, reports, and record updating.
Work with Deputy Counsel to generate a list of delinquent respondents and make recommendations of respondents from whom to pursue recovery based on income and asset investigations.
Support the Fund’s participation in the Comprehensive Enforcement Program (CEP), generating summonses, Notices of Delinquency, Information Subpoenas, budget forms, order and arrest warrants to be sent to the Court and Respondents, being mindful of critical deadlines.
Attend CEP Hearings to take notes and respond to inquiries about the processing of documents from the Hearing Officer.
Enter notes into database, record outcomes of CEP hearings based on Orders signed by Judge & Hearing Officer.
Track responses, respond to inquiries, and draft original correspondence for the Fund’s Deputy Counsel.
Record payment plans, monitor payment history and compliance and suggest repayment solutions in coordination with the Fund’s Deputy Counsel.
Prepare financial statistical reports and provide same to staff and trustees monthly.
Verify respondent addresses and contact information, maintain accurate respondent records, conduct investigations using CLEAR to locate respondents and assets.
Prepare spreadsheet of respondents selected for SOIL program (Division of Revenue) and ensure data is in compliance with program Rules.
Assist with preparation of Bankruptcy case pleadings, including Adversary Complaints, Motions and Orders as needed.
Suggest improvements to the Fund’s use of various collection and subrogation initiatives, cases and programs.
Perform additional tasks to support the operational needs and objectives of the Client Protection Fund’s legal team.
Regular and predictable physical presence at the worksite is an essential function of this position.