Court Clerk 1

Pinellas County Government•HR-Criminal Justice Center, FL

2d•Onsite

About The Position

The Clerk of the Circuit Court, as an elected Constitutional Officer responsible for safeguarding public records and funds, is seeking a service minded Court Clerk to work closely with judges and attorneys and capture an accurate record of court proceedings. An employee in this position supports Judicial Officers and prepares the official record of court proceedings within a courtroom setting and processes after court paperwork. Performs specialized administrative work attending court sessions, takes minutes in handwritten form and electronically, and prepares a wide variety of court-related documents; performs advanced, independent administrative duties in two (2) of the following court areas: Traffic, Juvenile, Civil/Small Claims, County Criminal, Circuit Criminal; ensures the care, custody, and control of all tangible evidence submitted in court; maintains heavy professional contact with judges, attorneys, defendants, and the general public.

Requirements

3 years’ experience in secretarial/clerical work, 1 year of which has been in work related to legal or court procedures; and 1 year which involved use of personal computers, Windows based applications
Associate’s degree and at least 1 year of experience in secretarial/clerical work, 1 year of which has been in work related to legal or court procedures; and 1 year which involved use of personal computers, Windows based applications
Bachelor's or higher-level degree
An equivalent combination of education, training and/or experience
Possession and maintenance of a valid Florida Driver’s License
Work overtime, including weekends and holidays
Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations
Knowledge of court practices and procedures and Florida Statutes
Knowledge of legal terminology and administrative and procedural regulations applicable to the court system
Ability to understand complex oral and written instructions
Ability to multi-task and remain calm
Ability to work independently

Nice To Haves

Communication skills
Command of the English language
Self-motivated
Professional demeanor
Ability to travel to other court locations on assignment
Ability to be an effective team player and to multi-task
Ability to remain physically calm and mentally alert while sitting in a courtroom for long periods of time

Responsibilities

Prepare and check court calendars prior to court hearings
Prepare and publish verdict forms
Serve the public by furnishing information as requested
Attend court proceedings such as, but not limited to, advisories, arraignments, pre-trials, motions, jury and non-jury trials, and sentencings in order to provide an accurate record of disposition by taking and entering minutes of court proceedings/ case activity into the in-court docketing program and uploading the session results and information to the case management system
Write and submit accurate and concise minutes of proceedings by analyzing and summarizing complex discussions and presentations
Ensure that pertinent data is included in minutes and that information is accurately reflected
Accurately enter, update, and research court records and case information including dispositions and financials during court proceedings
Handle the logistical functioning and flow of courtroom activities, answer procedural questions, notifies bailiff of any actions that may adversely affect courtroom security, and maintain orderly appearance of courtroom and assigned areas
Administer oaths to jurors, witnesses, and defendants
Receive and examine legal documents, research and review legal correspondence, and determine appropriate processing of legal documents
Receive, identify, mark, maintain, and store all evidence, including obtaining a signed receipt for exhibits not admitted into evidence
Attend and take the court record for weekend and holiday advisories
Generate and distribute after-court minutes to appropriate personnel and agencies
Issue and recall warrants
Complete paperwork required for disposition of case and obtains signatures from the judge for required paperwork
Performs other related job duties as assigned