Administrative Officer

Arlington County VA•Arlington, VA

1d•Hybrid

About The Position

Arlington County Department of Human Services’ Economic Independence Division (EID) is seeking an Administrative Officer to lead its Financial & Administrative Support Services (FASS) Unit. This is a senior-level administrative and financial management position responsible for planning, directing, and coordinating the fiscal, procurement and administrative operations of EID’s suite of social services. This position exercises significant independent judgment and serves as a principal advisor on financial strategy, operational efficiency, and resource allocation.

Requirements

Bachelor's degree in public/business administration, finance, accounting or related Field
Significant and progressively responsible experience in program administration and/or management, which includes budget development and analysis, and/or reconciliation of accounts, and other administrative functions such as Human Resources, Procurement, program planning, grants management, and/or contracts management
Valid motor vehicle operator's license from the applicant's place of residence or the ability or willingness to use alternative methods of transportation to perform assigned duties and responsibilities at locations other than the primary worksite
Authorization to obtain, or provision of, a copy of the applicant's official state/district driving record
Favorable review of the applicant's driving record
Pre-hire background check (criminal record, driving record, education, professional licensure, and credit history)
Completion of a state of Virginia Central Registry Check
Completion of the Commonwealth of Virginia Statement of Economic Interest form upon hire and annually thereafter

Nice To Haves

Demonstrated experience in local government program experience involving the use of and accountability for State and Federal funds
Interpreting and applying procurement regulations
Developing or implementing human resources policies/programs and/or managing human resource information
Managing a team of finance and/or administrative staff
Coordinating the objectives and projects of various bureaus, programs, stakeholders and employees
Analyzing productivity reports and/or monitoring compliance with legal, financial and grant provisions

Responsibilities

Directing the development, implementation, and monitoring of a multi-source operating budget exceeding $100 million, ensuring compliance with County, state, and federal financial procedure and audit requirements
Overseeing budget formulation, justification, execution, and variance analysis
Managing, coaching and mentoring a small team of finance and administrative staff
Preparing and delivering budget presentations to senior leadership and governing bodies
Coordinating responses to a variety of financial and programmatic audits
Establishing and administering internal controls to ensure integrity of financial transactions and compliance with legal and regulatory requirements
Managing, tracking and reporting on $40 million in federal, state and other grants
Managing procurement, contract administration, accounts payable, and financial reporting functions
Ensuring audit preparedness and coordinates responses to internal and external audits
Planning, organizing, and evaluating the work of professional and administrative staff engaged in financial and operational functions
Coordinating with County divisions, external partners, and oversight entities to ensure consistent application of financial policies and practices
Establish and manage outcome-based performance measures and create processes and procedures, as needed, to streamline Division operations and services
Understand the needs of EID and DHS clients and the community