Administrative Services Manager

Virginia Department of Social Services • Berryville, VA

6h • $44,129 - $65,000 • Onsite

About The Position

Clarke County is seeking an Administrative Services Manager who reports directly to the Social Services Director. The role oversees the local agency’s technical and administrative programs, including finance, human resources, security operations, facility management, and contract administration. The manager leads the administrative team and works with agency leadership to support the department’s strategic goals. This is not a teleworking position. Employees are required to report for emergency shelter duty in the event of a natural disaster or emergency. Applicants may be subject to criminal history, Central Registry, DMV/driving record, and fingerprint checks; offers are contingent on satisfactory results.

Requirements

• Considerable knowledge of accounting procedures and practices, budget preparation, financial management, office management, computer operations, and human resource management.
• Knowledge of modern office management; supervision and training; budget evaluation, preparation, and control; and accounting principles.
• Extensive knowledge of word-processing, spreadsheet, and database software applications.
• Knowledge of business management, finance, procurement, contracting, personnel, facilities management, applicable regulations and policies, and agency administrative and program practices, policies, and procedures.
• Experience operating office equipment and supervising others in its use, including personal computers and software.
• Demonstrated ability to direct and manage staff and communicate effectively orally and in writing.
• Ability to plan, develop, and direct agency administrative operations, including administrative, support, and technical functions, and to manage multiple areas of responsibility.
• Ability to interpret and analyze fiscal and technical data for decision-making and to establish and maintain effective working relationships with employees, supervisors, and the general public.
• Bachelor’s degree in business administration, accounting, or a related field, supplemented by experience; or an equivalent combination of training and experience providing the required knowledge, skills, and abilities.
• Proficiency in Microsoft Office, including Word and Excel.

Nice To Haves

• Experience in a leadership or management role.
• Management-level accounting experience.
• Experience with Thomas Brothers, MUNIS, LASER, or the Local HR Connect System.
• Experience working in a public agency or local department of social services.
• Understanding of human resources and employee benefits administration.

Responsibilities

• Manage budgetary, financial, and accounting functions and prepare reports for revenue and funding sources.
• Ensure compliance with applicable codes, laws, rules, regulations, standards, policies, and procedures.
• Serve as the fiscal liaison between the department and federal, state, and local funding sources.
• Provide information and answer questions about audits of financial records or activities.
• Monitor service contracts.
• Process documents.
• Respond to data system problems.
• Oversee or perform information systems technical support and system security functions.
• Collaborate with agency leadership to meet the department’s strategic goals.
• Lead the administrative team by providing supervision, training, performance evaluations, and support.
• Monitor work progress and approve completed work.
• Develop and maintain administrative procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager