Administrative Services Manager II

State of Vermont • Berlin, VT

13d • Onsite

About The Position

The Business Operations Bureau within District Maintenance and Fleet Division is seeking a highly motivated, organized, and tech-savvy individual to join our newly formed unit. The Bureau leads and supports the administrative positions throughout the Maintenance section of the division, and this position will serve as a Maintenance Contract Manager and provides direct support to the Business Operations Manager. The ideal candidate will be able to demonstrate that they can communicate effectively, instill and maintain trusting relationships and possess the ability to shift priorities quickly and effectively, is observant and asks intuitive questions, can work independently and as part of a team, and can be self-directed with the willingness to offer support.

Requirements

• Bachelor's degree in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• Bachelor's degree AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• Associate's degree in accounting, business or public administration, office administration or a related field AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• High school diploma AND six (6) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• One (1) year or more of experience as an Administrative Services Manager I with the State of Vermont.

Nice To Haves

• Experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

• Provide statewide administrative guidance for the Maintenance Division; lead and mentor Maintenance Admin staff, coordinate monthly cross-district meetings, and serve as the escalation point for complex issues.
• Standardize administrative practices, procedures, tools, and documentation to drive consistency and efficiency statewide.
• Oversee financial tracking and reporting; monitor budgets and contract utilization, analyze variances, recommend corrective actions, and ensure compliance with Agency, State, and Federal requirements.
• Partner on development and coordination of maintenance contracts statewide (specs, scopes, RFPs, amendments) in collaboration with Contract Administration and Business Support Services.
• Ensure contracting compliance, lifecycle management, and closeout; verify deliverables, documentation, and proper utilization with district technical and program teams.
• Serve as lead liaison within District Maintenance for key systems (e.g., MATS, STARS, dTIMS, VISION, VAMIS, QueryDB, Power BI, VTBuys, GIS); champion data accuracy, reporting standards, and system best practices.
• Provide operational coverage and functional support for District Maintenance administrative staff as needed; ensure alignment with division priorities and the Agency's mission, vision, values, and goals.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level