Administrative Services Manager II - Information Technology

Pima County•Tucson, AZ

3d•$72,009 - $100,817•Onsite

About The Position

The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Administrative Services Manager II. The ideal candidate has experience supporting executive leadership and daily departmental needs, and managing a fast paced environment. This role requires close collaboration with other teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement—and help make a difference in your community by supporting the mission of Pima County government. This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology is unable to provide visa sponsorship for this position.

Requirements

Bachelor’s degree from an accredited college or university with a major in business or public administration/management, or a closely related field as determined by the department head at the time of recruitment AND three years of experience involving fiscal management, public or business administration or material management INCLUDING two years of supervisory.
Four (4) years of experience with Pima County as an Administrative Services Manager I or other similar level position as determined by the department head at the time of recruitment.
Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.
The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

Minimum three (3) years experience managing administrative functions, including the planning and the prioritization of departmental activities and deadlines, to ensure efficient operations of an organization.
Minimum three (3) years experience in analysis, redesign, and streamlining of departmental workflows and procedures to enhance operational efficiency. This includes implementing office policies, reviewing reports, interpreting data, and solving potential problems and presenting conclusions and recommendations to managers, staff, or the public.
Experience with HR principles including employee relations, workforce management, hiring, onboarding staff, and employee performance management.
Minimum three (3) years experience supporting multiple members of an executive team.

Responsibilities

Plans, organizes, directs and manages the administrative services or support functions including, but not limited to, financial and general administrative functions or other assigned support or service functions;
Oversees and manages the acquisition, storage and distribution of material to support department activities through subordinate work unit supervisors;
Interprets department policies and procedures and reviews current and proposed new or changed rules, regulations, or related materials for impact to unit, division, department, or a group of departments and presents recommendations to management;
Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;
Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;
Develops and directs general accounting procedures, payroll, purchasing, inventory control, computer operations, data collection and report preparation;
Supervises the installation of new or modified financial cost accounting and records management systems;
Analyzes data and makes recommendations for reducing costs and increasing revenues;
Reviews grant and contract requests, income management reports and revenue studies;
Oversees the coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;
Develops procedures for and directs personnel hiring, department records management and storage, reproduction, microfilming services and custodial staff;
Studies and researches administrative and financial problems and recommends solutions;
Supervises professional staff and work unit supervisors;
Develops and prepares reports.