Administrative Services Analyst - Community Development

City of Oxnard • Oxnard, CA

6d • Onsite

About The Position

The City of Oxnard's Community Development Department is seeking an Administrative Services Analyst with strong technical skills to be part of the team. The ideal candidates will have experience in data analysis, budgeting, consultant contracts and invoicing, and familiarity with permit processing workflows.

Requirements

• Associate’s degree (or 60 units working towards a Bachelor’s Degree) in business administration, finance, accounting or a related field, and four (4) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or an Administrative Services Specialist, Senior with the City of Oxnard in area of assignment; OR Bachelor’s degree in business administration, finance, accounting or a related field, and two (2) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard in area of assignment.
• Must be able to effectively communicate in English, both orally and in writing.
• Proficient and comfortable with computer use to perform functions associated with ongoing work.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
• Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
• This position requires a 12-month probationary period.
• Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

Nice To Haves

• Experience in data analysis, budgeting, consultant contracts and invoicing, and familiarity with permit processing workflows.

Responsibilities

• Maintain existing data analysis/reporting tools and develop updates as necessary.
• Acquire data for reporting performance metrics, develop new reports and procedures.
• Manage consultant contracts, contract balances, invoicing, and overall consultant coordination.
• Assist in the implementation of new department-wide software and serve as a key resource for troubleshooting problems, maintaining workflow data, and developing best practices.
• Acquire and maintain data and perform the necessary analysis for department budgeting purposes.
• Coordinate with outside departments and agencies regarding financial and permitting data, and other coordination items.
• Perform other duties of a similar nature and level as assigned.
• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.
• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams.
• Monitors and ensures compliance with policy, procedures, standards and/or regulations.
• Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.
• Provides analytical support and coordination of special projects, as assigned.
• Performing management analysis and policy support; Developing, designing, coordinating and implementing programs; Managing projects; Conducting financial analyses; Administering contracts; Preparing agenda items for City Council and other boards and commissions; Compiling and analyzing data; Preparing complex reports; Representing the city in professional meetings and/or with other agencies; Writing grant applications; Conducting surveys; Recommending policies and procedures; Participating in the design of new and revised programs, systems, procedures and methods of operations; Coordinating and reviewing transactions; Planning and coordinating safety programs and emergency plans; Performing injury/accident investigations.

Benefits

• The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree