Administrative Assistant/ Community Services

Lifetime Assistance • Rochester, NY

6d • Onsite

About The Position

Lifetime Assistance – Admin I – Community Services Make an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Requirements

• Minimum two (2) years of administrative or secretarial experience.
• Proficiency with Microsoft Office Suite.
• Strong organizational, communication, and customer service skills.
• Ability to multitask while maintaining accuracy and confidentiality.
• Professional demeanor and excellent interpersonal skills.
• Ability to occasionally lift up to 35 pounds.
• Must meet Lifetime Assistance’s Vehicle Operator requirements

Nice To Haves

• Associate degree preferred.

Responsibilities

• Provide administrative and clerical support to Community Services leadership and staff.
• Prepare reports, correspondence, schedules, meeting agendas, and departmental documents.
• Assist with tracking staff training and maintaining department records.
• Maintain accurate electronic and paper records.
• Distribute service plans and program documentation.
• Ensure documentation is organized and maintained according to agency standards.
• Answer telephones and greet visitors professionally.
• Coordinate office supplies, purchase orders, invoices, and deliveries.
• Assist with meeting coordination and office organization.
• Serve as a professional point of contact for staff, families, providers, and visitors.
• Support communication between departments and community partners.
• Promote excellent customer service and maintain confidentiality.

Benefits

• No-Premium Health Insurance
• Tuition assistance
• scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester
• micro-credential stipends up to $750
• SUNY partnerships
• Paid Training & Coaching
• Generous paid time off

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree