Administrative Services Administrator

Avispa Technology•Stanford, CA

8d•Hybrid

About The Position

A leading university is seeking an Administrative Services Administrator to support Finance & Administration functions within Residential & Dining Enterprises. This role will focus on program administration, data analysis, procurement support, and vendor management while ensuring operational efficiency and compliance with university policies.

Requirements

3+ years of relevant experience in program coordination, finance, procurement, or operations.
Bachelor's degree.
Experience analyzing data, generating reports, and interpreting trends to support business decisions.

Nice To Haves

Experience supporting procurement, vendor management, or contract administration processes is preferred.

Responsibilities

Administer and manage day-to-day program operations, including executing tasks, allocating resources, evaluating performance, and recommending improvements to policies, procedures, and overall program effectiveness.
Collect, analyze, and report on data to identify trends, develop insights, and recommend solutions; create reports and support decision-making aligned with program goals.
Interpret policies and develop, revise, and implement procedures while serving as a key program contact and subject matter expert, providing guidance, training, and support to internal and external stakeholders.
Support communications and outreach efforts by drafting and editing reports, presentations, and materials; maintaining accurate content across documents and platforms; and organizing events, trainings, or conferences.
Coordinate administrative and operational functions, including calendar and travel management; Cardinal Temps reporting and requisitions; commodity and vendor management; contract administration; and procurement activities, such as RFQs/RFPs, vendor sourcing, bid evaluation, and process improvement initiatives.