Administrative Service Officer I

County of Kauai•Baltimore, MD

16h•$6,883 - $9,584

About The Position

Serves the head of a department in a staff capacity, with full and continuing responsibility for providing administrative services essential to the direction and operation of the department. The role has some delegated authority to act for the department head in administrative matters and performs other related duties as required. This position is in the Planning Department and is a civil service role. The posting is for external candidates only. The position provides administrative services primarily involving human resources management, budget administration, and organization and management. It identifies and analyzes management needs and problems, recommends or takes authorized action, advises management on administrative requirements, and supports departmental planning and coordination. The role also oversees accounting and clerical work, departmental contracts and expenditures, budget and personnel requests, financial reporting, internal reviews, and the development of fiscal and personnel policies and procedures. The work schedule is Monday through Friday. The salary range is $6,883.00–$9,584.00, with salary commensurate with experience.

Requirements

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in business administration, public administration, or a related field.
Four years of professional administrative work experience in human resources management, budget analysis, organizational or management analysis, or a related field.
Professional experience demonstrating responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and relationships between programs.
Demonstrated ability to conduct studies and analyses of programs, projects, and services; assess effectiveness, adherence to directives, achievement of goals, resource needs, and cost-benefit factors; and recommend courses of action.
A high degree of analytical skill, including identifying information needs, collecting and analyzing data, identifying problems and alternative solutions and their advantages and disadvantages, and developing logical recommendations.
Ability to read, comprehend, and interpret complex material and draft comprehensive reports of findings and conclusions.

Responsibilities

Provide administrative services related primarily to human resources management, budget administration, and organization and management.
Identify management needs and problems, analyze them, seek solutions, and recommend or take authorized action.
Advise management on regulatory and procedural requirements for administrative matters.
Provide or obtain human resources services to resolve matters involving recruitment, selection, classification, pay, training, employee management relations, promotion, transfer, and retirement.
Promote information exchange and coordinate activity between the department and centralized service agencies.
Participate in departmental planning and programming to help realize management goals.
Assign and supervise accounting and clerical subordinates.
Administer departmental contracts regarding funding and payment.
Advise on and coordinate accounting procedures affecting the department.
Review and approve expenditures to ensure compliance with program and budget limits.
Review and recommend personnel and reorganization requests for approval.
Review, analyze, and compile division budget requests.
Supervise and participate in preparing financial statements, reports, budget estimates, and statistical reports.
Conduct studies and prepare estimates and projections of departmental requirements; assist with allocating funds among programs and activities.
Conduct internal reviews of accounting systems and supporting procedures and recommend improvements.
Recommend and assist with developing and revising departmental fiscal and personnel policies and procedures.
Conduct special studies on fiscal, human resources, or other matters as requested.
Perform other related duties as assigned.