ADMINISTRATIVE SECRETARY - NURSING ADMINISTRATION

Aspirus Health•Duluth, MN

2d•Onsite

About The Position

Aspirus St. Luke’s Hospital in Duluth, Minnesota, is hiring an Administrative Secretary to support its Nursing Administration team. With limited direct supervision, this role provides general and complex secretarial and administrative services to Nursing Directors, Nurse Managers, Clinical Supervisors, and Administrative Nursing Supervisors. Work includes establishing and maintaining records; composing and editing correspondence and documents; coordinating and supporting special projects; investigating information; and assisting with related activities. The position requires effective communication to establish and maintain internal and external working relationships. The role is full-time at 1.0 FTE, or 80 hours biweekly, with an eight-hour day schedule. Weekends are generally not required. The hourly salary range is $20.72–$30.03. The work environment is a business office with moderate noise, such as computers and printers or light traffic.

Requirements

High school diploma or equivalent, plus completion of specialized secretarial coursework or equivalent; alternatively, the experience qualification is listed as an option.
Three years of secretarial experience, including at least two years in a health care setting.
Typing speed of 60 words per minute.
Proficiency with Microsoft Office products, including Word and Excel.
Basic communication skills and ability to work with people.
Ability to communicate assertively and appropriately with employees and the general public.
Ability to spell and use good English; follow oral and written instructions; organize records, files, and reports; maintain confidentiality; prioritize and meet deadlines; and work accurately and promptly amid numerous details and interruptions.
Intermediate reading skills, including interpreting operating and maintenance instructions and procedure manuals.
Intermediate writing skills, including writing routine reports, correspondence, or procedures.
Basic speaking skills, including speaking simple sentences.
Basic mathematical skills, including arithmetic with two-digit numbers and multiplying and dividing with tens and hundreds, using American money and units of weight, volume, and distance.
Intermediate reasoning skills, including applying common sense to written, oral, or diagrammed instructions and handling problems with several concrete variables in standardized situations.
Ability to see, hear, sit, bend, walk, talk, and perform light lifting of up to 25 pounds.

Nice To Haves

Speedwriting, shorthand, and/or dictation skills.

Responsibilities

Provide general and complex secretarial and administrative support to Nursing Directors, Nurse Managers, Clinical Supervisors, and Administrative Nursing Supervisors.
Establish and maintain records, files, and reports.
Compose and edit correspondence and documents.
Coordinate and support special projects.
Investigate information and provide assistance with related activities.
Communicate with employees and the general public and maintain internal and external working relationships.
Prioritize work, meet deadlines, and manage concurrent details and interruptions accurately and promptly.
Operate duplicating equipment and maintain confidentiality.