ADMINISTRATIVE SECRETARY OPS - 60934483

State of Florida • Sanford, FL

5d • Onsite

About The Position

This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding. We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

Requirements

• Excellent communication skills
• Knowledge of office professionalism and practices
• Computer experience, particularly with Microsoft Office (Word and Excel)
• Ability to use copying and fax machine
• Ability to organize files and other records
• Ability to enter data in records management systems
• Ability to handle telephone calls in a courteous and effective manner
• Incumbents in this position may be required to transport files (up to 25 lbs.) to and from the courthouse regularly.

Nice To Haves

• Prior experience working in a legal office preferred
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

Responsibilities

• Preparing travel reimbursement requests
• Accurately entering, updating, and maintaining data in statewide database
• Reviewing incoming data for errors, inconsistencies, or missing information
• Organizing, sorting, and preparing documents for data entry
• Verifying data accuracy by comparing source documents with entered information
• Following established data entry procedures and workflows
• Communicating with team members to resolve data discrepancies
• Preparing Notices of Filings of legal documents and summonses
• Creating, maintaining, and closing case files
• Filing documents in case files
• Filing documents with the court
• Sorting and distributing paper mail and electronic mail
• Tracking court calendar activities
• Transmitting work electronically to other locations
• Preparing witness requests
• Monitoring and ordering office supplies

Benefits

• Affordable health insurance plans & options

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed