Administrative Secretary

Winnipeg Regional Health Authority • Winnipeg, MB

2d • Onsite

About The Position

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Reporting to the Manager, Human Resource Services, the incumbent acts as a receptionist for the Shared Health Human Resources Office, including greeting visitors, handling inquiries, and redirecting as appropriate.

Requirements

• Experience with email and computerized calendars.
• Two years directly related experience.
• Experience scheduling and coordinating meetings.
• Proficiency with computerized systems (Microsoft Word, Excel and PowerPoint) is essential.
• Typing speed 40 wpm.
• Ability to develop, maintain and update a variety of spreadsheets.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high-level of confidentiality.
• Complete high school education, Manitoba Standards, required.
• Formal training in applied office skills is required.
• Required to work for long periods of time at a computer.

Nice To Haves

• Previous experience with SAP data entry would be an asset.
• Previous healthcare experience would be an asset.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.

Responsibilities

• Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes.
• Maintaining a variety of spreadsheets.
• Typing, formatting and proofreading letters, procedures, etc., from hand written notes or rough draft.
• Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
• Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED