Administrative Scheduler

Aston Carter • Seattle, WA

6d • $26 - $26 • Onsite

About The Position

The Administrative Scheduler works closely with recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. The role coordinates interviews and recruiting processes, maintains candidate and job information, and builds strong candidate relationships. It is suited to someone who is highly organized, comfortable working with internal and external stakeholders, able to adapt to shifting priorities, and interested in broadening their experience in a recruiting environment.

The position is based fully onsite in Seattle, Washington. It is a contract role paying $26.00 per hour. The work environment is dynamic and collaborative, with frequent interaction with recruiters, hiring managers, and candidates and extensive use of applicant tracking systems and Microsoft Office tools.

Requirements

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience in a recruiting, talent acquisition, or hiring environment.
• Experience in administrative coordination or a similar support role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting tools.
• Strong scheduling skills and ability to manage multiple calendars and priorities.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Bachelor's degree.

Nice To Haves

• Demonstrated strong customer focus and commitment to delivering a positive candidate experience.
• Ability to manage multiple tasks in a fast-paced environment.
• Ability to adapt quickly to changing priorities and processes.
• Proven ability to collaborate effectively with internal and external stakeholders.
• Comfort working in a dynamic, rapidly changing recruiting organization.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers.
• Arrange travel logistics for visiting candidates when needed.
• Update candidate records and job postings in recruiting systems and applicant tracking tools.
• Confirm new hires and ensure recruiting systems contain accurate information.
• Provide timely recruiting-status updates to candidates by phone and email.
• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and distribute materials to interview teams.
• Identify opportunities to improve the candidate experience and scheduling efficiency.
• Assist with the coordination and execution of other recruiting activities and projects as needed.
• Collaborate with recruiters and internal stakeholders to support smooth, consistent hiring processes.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Entry Level