Administrative Receptionist

ADAMS COUNTY COMMUNICATIONS CENTER AUTHORITY•Commerce City, CO

1d•Onsite

About The Position

Supports ADCOM in a variety of administrative capacities, including, but not limited to; greeting, assisting, and providing direction and information to clients, visitors, and other guests. Inventories and orders office supplies, general supplies, and other supplies; Schedules meetings and events. Reviews, and processes payments for CORA/records requests. Answers the ADCOM main administrative phone line and directs calls to appropriate staff members. Maintains visitor logs, background checks, employee contact list, mail log, and CORA/records request log. Processes incoming and outgoing mail. Calendars staff appointments and out-of-office events. Scans camera footage of ADCOM premises and reports any unusual events as appropriate.

Requirements

Valid unrestricted government ID or passport
Notary
Best practices and procedures for administrative duties.
Knowledge of the Colorado Open Records Act (CORA).
Excellent command of grammar, spelling, and punctuation.
Operation of office equipment, computer systems and their associated applications.
Ability to effectively communicate verbally and in written form, able to present clear, logical, and concise reports, summaries, recommendations, and presentations.
Plan, manage, organize, and coordinate programs, resources, and services.
Establish and meet goals and objectives.
Analyze, interpret, and implement solutions to technical and administrative problems.
Exercise effective judgement and leadership in day-to-day operations.
Operate computer and business software applications including, but not limited to; Microsoft Word, Outlook, Excel, PowerPoint, and Paycom and able to learn and operate other applications as needed.
Establish and maintain effective relationships with ADCOM staff, visitors, citizens, and member agencies.
Exercise sound judgement and adhere to all policies governing the handling of confidential and privileged information related to employees and the operations of ADCOM.
High School Diploma or equivalent
Must pass a pre-employment criminal background check, including CVSA.
Successful candidate must submit to post-offer, pre-employment physical examination and medical history check, if required.

Nice To Haves

1 years’ experience in a related field, preferred.

Responsibilities

Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
Maintains inventory of office supplies, kitchen/vending supplies, janitorial supplies, and first aid supplies.
Purchases supplies in accordance with established purchasing procedures.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Performs administrative and clerical support tasks.
Manages all office equipment, including coordinating maintenance and service calls.
Performs basic filing and recordkeeping.
Assists Support Services Manager with office organization, planning, direction and event/meeting preparation and scheduling.
Supports Support Services staff with filing, correspondence, and general organizational functions.
Processes CORA/records requests for information and receipts payments.
Scans ongoing camera footage for unusual events, people, or vehicles.
Other duties as assigned.