Administrative & Program Support Assistant

Harmar Mobility LLC•Sarasota, FL

6h•Onsite

About The Position

Want a fulfilling role supporting impactful training programs without being front-and-center in every class? Join Harmar Mobility, a Great Place to Work–certified organization dedicated to lifting lives—within our team, among our dealer network, and across our communities. The Administrative & Program Support Assistant plays a critical behind-the-scenes role in ensuring Harmar’s installation training programs run smoothly, professionally, and consistently. This position focuses on training coordination, class logistics, LMS administration, documentation, and classroom support, with limited facilitation responsibilities. This role is ideal for someone highly organized, detail-oriented, and comfortable supporting instructors and learners in a dynamic training environment.

Requirements

Associate’s or Bachelor’s degree in education, business, communications, or related field OR equivalent professional experience
1–3 years experience in training coordination, administration, or program support
Experience working in an LMS or similar system strongly preferred
Strong organizational and time-management skills
High attention to detail and accuracy
Clear written and verbal communication skills
Proficiency with Microsoft Office and Google Workspace
Comfortable coordinating multiple priorities in a fast-paced environment
Team-oriented and service-minded approach
Alignment with Harmar’s Core Values
Professional, proactive, and dependable
Comfortable supporting others behind the scenes
Willingness to assist with hands-on tasks in a team environment

Responsibilities

Manage learner registrations, class rosters, waitlists, and scheduling within the Learning Management System (LMS).
Track course completions, certifications, assessments, and evaluations with a high degree of accuracy.
Maintain training records, attendance logs, scorecards, and performance reports.
Serve as a point of contact for internal teams and external learners regarding training logistics and enrollment.
Prepare classrooms and training labs before sessions, including materials, equipment, and signage.
Coordinate classroom setup, breakdown, cleanup, and reset between sessions.
Ensure the Training Center and Lift Lab remain clean, organized, and customer-ready.
Support visiting learners, instructors, and guests during training events.
Assist with maintaining and updating training materials, presentations, job aids, SOPs, and reference documents.
Coordinate printing, version control, and distribution of training resources.
Support upkeep and inventory tracking of training equipment, tools, and demo units.
Support instructors during hands-on activities as needed.
Occasionally assist with facilitation of small segments of training once fully onboarded and trained.