Program Administrative Assistant

Texas Farm Bureau and Affiliated Companies • Waco, TX

2d • Onsite

About The Position

This position is responsible for providing comprehensive administrative, coordination, and program support for the Organization Division.

Requirements

• High School Diploma or equivalent required
• Proven administrative or office support experience.
• Efficient clerical skills, including but not limited to a working knowledge of personal computers and standard business software, including Microsoft Word, Microsoft Outlook, PowerPoint and Excel), as well as working knowledge of copy machines, and other office equipment.
• Excellent communication skills, both written and oral.
• Strong organizational skills with ability to multitask.

Nice To Haves

• post-secondary education a plus
• Experience updating web-based content preferred.

Responsibilities

• Administer assigned Organization Division programs, including day-to-day administrative coordination and record management for the scholarship program.
• Coordinate and manage registration processes for programs, events, and conferences, ensuring accuracy, timeliness, and compliance with established procedures.
• Maintain accurate program records, applications, participant data, and supporting documentation in accordance with record retention and confidentiality standards.
• Develop, implement, and maintain standardized administrative processes and documentation to support efficient program delivery.
• Provide administrative and logistical support to department heads to ensure successful execution of division programming.
• Serve as a point of contact for members, applicants, and program participants regarding program information, registration, and participation.
• Track and analyze registration, participation, and retention data for Organization Division programs using approved reporting tools and systems.
• Prepare reports and summaries to support program evaluation, planning, and leadership decision-making.
• Assist with scheduling, deadlines, and administrative coordination related to division programming.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED