Program Administrative Assistant

Providence Healthcare•Vancouver, BC

1d•Onsite

About The Position

Holy Family Hospital is seeking a Program Administrative Assistant to support operations across its long‑term care and rehabilitation programs, as well as additional long‑term care sites when required. This role provides a wide range of administrative and coordination functions that are essential to smooth program delivery. The ideal candidate brings strong technical proficiency, including experience with word processing, databases, spreadsheets, and graphics software. You will use these tools to prepare confidential correspondence, compile and organize data, develop reports, and produce official documentation. Success in this position also requires a high level of professionalism, self‑motivation, and interpersonal communication skills. The role involves frequent collaboration with clinical staff, managers, and directors, making the ability to communicate clearly and work effectively across teams especially important. If working in a fast-paced setting with an interdisciplinary team interests you, apply today!

Requirements

High School Diploma, completion of a recognized secretarial or business program, and three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.
Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g. Excel, Access, PowerPoint, Outlook), related databases and the Internet.
Working knowledge of basic bookkeeping/accounting procedures and concepts.
Ability to handle multiple complex and competing priorities.
Effective interpersonal skills and ability to maintain harmonious working relationships with others.
Ability to communicate effectively both verbally and in writing.
Ability to work with minimal supervision.
Ability to keyboard at 60 WPM

Nice To Haves

Knowledge and use of MS Visio and web publishing software would be an asset.

Responsibilities

Oversees day‑to‑day operations of the Resident Care Manager's office, including managing correspondence, calls, email, bring‑forward systems, and both electronic and physical filing structures.
Supports confidential HR processes by coordinating interviews for leadership roles and preparing sensitive documentation for Program staff.
Produces reports, correspondence, presentations, newsletters, and program materials using word processing, spreadsheet, database, graphics, and diagramming software; develops tools to record, analyze, and present data.
Manages confidential communication for the Program Director and Physician Program Director, maintains on‑call rosters, distributes notices, and directs public inquiries to appropriate departments.
Coordinates meetings, seminars, and events by scheduling, preparing agendas, arranging rooms and catering, organizing materials, setting up equipment, recording minutes, and completing follow‑up actions.
Handles financial and administrative processes including cheque requests, invoices, sessional/MSP billing, supply ordering, capital equipment support, and documentation for minor capital renovations; liaises with Foundations regarding program funds.
Provides administrative and project support to program teams, including compiling information for reports and briefs, preparing statistical documents, and performing other related duties as assigned.

Benefits

A competitive salary: The salary range for this position is $24.76 to $32.50 per hour, depending on experience.
Growth opportunities: We welcome individuals at all stages of their careers, offering opportunities for professional development and growth.
Inclusive culture: We respect the diversity, dignity, and interdependence of all individuals. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents

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