Administrative Program Specialist B

State of Louisiana • Baton Rouge, LA

3d • Onsite

About The Position

The incumbent is responsible for the accountability and integrity of DCFS non-contractual procurements, the LaCarte Purchasing Card program, and the Corporate Travel Card/Controlled Bill Account (CBA). The role requires knowledge and expertise in interpreting Louisiana Revised Statutes Title 39, the Executive Order governing Small Purchases, PPM49 travel regulations, and the Division of Administration’s Office of State Purchasing and DCFS procurement and travel-card policies and procedures.

The position conducts internal procurement compliance reviews, checks expenditure reports, develops reports using Bank of America’s Works database software, and maintains accurate records for potential review by DCFS Internal or Legislative Auditors. The incumbent also works with DCFS internal and DOA/OST auditors during annual audits, may participate in special projects, and performs other duties as assigned.

The position is located in Baton Rouge, Louisiana. Work hours are typically 8:00 a.m. to 4:30 p.m., Monday through Friday. Flexible schedules may be available after certain criteria are met, depending on the position; some positions require shifts. Appointment may be probational, promotional, or a job appointment lasting up to 48 months. Job appointments may convert to probational appointments. The role may also be filled as a detail and promoted within 12 months or through promotion of a permanent classified employee.

Requirements

• Four years of experience in administrative services; or six years of full-time work experience in any field plus one year of experience in administrative services; or a bachelor’s degree plus one year of experience in administrative services; or an advanced degree.
• Every 30 semester hours from an accredited college or university may substitute for one year of the six years of full-time work experience in any field, up to 120 semester hours and four years of substitution.
• Knowledge of and expertise in interpreting Louisiana Revised Statutes Title 39, the Executive Order governing Small Purchases, PPM49 travel regulations, and DOA/OSP and DCFS LaCarte Procurement Card and Corporate Travel Card/CBA policies and procedures.
• Applicants must complete and clear multiple background clearances before employment with DCFS.

Nice To Haves

• Openness and willingness to follow guidance or instructions.
• Ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Ability to collect, analyze, and use data to generate insights and inform decisions.

Responsibilities

• Conduct internal procurement compliance reviews by collecting and analyzing data to identify deficient controls, illegal, unethical, or improper purchases, and extravagance.
• Check the accuracy of required reports reflecting expenditure transactions.
• Develop and generate reports using Bank of America’s Works database software.
• Maintain accurate official internal records for review by DCFS Internal or Legislative Auditors.
• Work with DCFS internal and DOA/OST auditors during annual audits and provide requested information for the required certification.
• Conduct or participate in special projects as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed