Administrative Program Assistant Transplant

HCA Healthcare•Largo, FL

About The Position

HCA Florida Largo Hospital is seeking a Transplant Program Administrative Assistant to support department operations and leaders. The role includes organizing meetings and appointments, coordinating travel, preparing correspondence and reports, ordering office supplies, and providing general administrative support to department leaders and staff. The assistant coordinates schedules and calendars, prepares materials and presentations for meetings, manages meeting logistics and minutes, answers calls and greets visitors, and exercises discretion in communications. The role also coordinates department leaders’ travel, including itineraries, bookings, and expense reports.

Requirements

High school diploma or equivalent (GED).
At least one year of previous experience in an administrative support role.
Critical-thinking skills, service excellence, and good interpersonal communication skills.
Ability to read and comprehend written instructions and follow verbal instructions.
PC skills, including proficiency in Microsoft Office, Excel, and Word.
Keyboarding speed of 60 words per minute.

Nice To Haves

Associate degree in business or a related field.

Responsibilities

Provide administrative support to department leaders and staff.
Coordinate schedules, maintain calendars, and schedule appointments.
Prepare correspondence, reports, spreadsheets, and presentations; collect information for department meetings.
Order office supplies and assist with office equipment maintenance.
Schedule and coordinate meeting logistics, including catering, materials, and equipment.
Prepare and distribute meeting minutes.
Answer incoming calls, process inquiries, and greet department visitors.
Use good judgment and discretion in communications and escalate issues as appropriate.
Coordinate department leaders’ travel, including preparing itineraries, booking travel, and completing travel expense reports.

Benefits

Medical, prescription drug, dental, vision, behavioral health, and telemedicine coverage.
Wellbeing support, including free counseling and referral services.
Paid time off and paid family leave.
Long- and short-term disability coverage and leaves of absence.
401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
Employee Stock Purchase Plan and flexible spending accounts.
Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
Fertility and family-building benefits and adoption assistance.
Life insurance and supplemental health protection plans.
Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.