Administrative Professional - CMTA Energy Solutions

CMTA•Fairfax, VA

5h•Onsite

About The Position

We are seeking a highly organized and motivated Administrative Professional to support the CMTA Energy Solutions team in Fairfax, VA. This role is vital to ensuring the smooth operation of our office and providing exceptional support to our staff and clients. The ideal candidate is detail-oriented, proactive, and enthusiastic, with excellent multitasking and communication skills.

Requirements

1-2+ years of administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to prioritize tasks and manage multiple deadlines

Nice To Haves

Experience in the architectural, engineering, or construction industry is a plus.
Familiarity with other software such as Bluebeam, Newforma, SpecsIntact, and Procore is a plus.

Responsibilities

Maintain inventory and order supplies for office and breakroom needs.
Coordinate and assist with planning office events and team outings.
Prepare and ship submittals and proposals for clients.
Book travel arrangements for technical staff.
Answer and route phone calls, ensuring excellent customer service.
Maintain and update employee directory and other organizational documents.
Register the company for conferences and other professional events.
Support the employee birthday program for spouses and children.
Assist with general office operations, including managing mail, scheduling, and filing.
Provide support for project-related activities, such as reviewing and formatting documents and maintaining schedules.
Handle special assignments and administrative tasks as needed.