Administrative Professional - CMTA Energy Solutions

Legence • Fairfax, VA

1d • Onsite

About The Position

We are seeking a highly organized and motivated Administrative Professional to support the CMTA Energy Solutions team in Fairfax, VA. This role is vital to ensuring the smooth operation of our office and providing exceptional support to our staff and clients. The ideal candidate is detail-oriented, proactive, and enthusiastic, with excellent multitasking and communication skills.

Requirements

• 1-2+ years of administrative experience; experience in the architectural, engineering, or construction industry is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Nice To Haves

• Familiarity with other software such as Bluebeam, Newforma, SpecsIntact, and Procore is a plus.

Responsibilities

• Maintain inventory and order supplies for office and breakroom needs.
• Coordinate and assist with planning office events and team outings.
• Prepare and ship submittals and proposals for clients.
• Book travel arrangements for technical staff.
• Answer and route phone calls, ensuring excellent customer service.
• Maintain and update employee directory and other organizational documents.
• Register the company for conferences and other professional events.
• Support the employee birthday program for spouses and children.
• Assist with general office operations, including managing mail, scheduling, and filing.
• Provide support for project-related activities, such as reviewing and formatting documents and maintaining schedules.
• Handle special assignments and administrative tasks as needed.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed