Administrative Professional

Hungerford•Grand Rapids, MI

2h•Onsite

About The Position

Hungerford is seeking an Administrative Professional to support the day-to-day operations of their Grand Rapids office. This role is crucial for creating a positive experience for clients, visitors, and team members, while ensuring administrative processes are efficient and accurate. The ideal candidate will enjoy a variety of tasks, be highly organized, and understand the importance of attention to detail, responsiveness, and customer service in contributing to the firm's success.

Requirements

Previous administrative support experience in a professional office environment
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Experience operating office equipment such as scanners, copiers, and multi-function printers
Strong organizational skills with the ability to manage multiple priorities
Exceptional attention to detail and accuracy
Professional communication and customer service skills
Ability to work independently while also supporting a collaborative team environment
Positive attitude, flexibility, and willingness to assist wherever needed

Responsibilities

Provide administrative support to team members across the firm
Scan, organize, and maintain client and internal documentation
Assist with tax and engagement-related administrative processes
Serve as backup receptionist support, including greeting visitors and answering incoming calls
Assemble, sort, distribute, and process incoming and outgoing mail
Coordinate document preparation, copying, filing, and other office support tasks
Maintain conference rooms, kitchens, and common areas to ensure a professional and welcoming environment
Support firm events, meetings, and office initiatives as needed
Perform occasional off-site administrative errands, including delivering mail to the post office and purchasing office supplies
Assist with special projects and other administrative responsibilities as assigned