Administrative Professional

Crippen & Co•The Villages, FL

19h•Onsite

About The Position

Progressive. Innovative. Fun. Experience life at Crippen! We are currently looking for a high-energy, ethical, and motivated Administrative Professional to contribute to our growing and inspired team. A successful candidate must be a self-starter, disciplined, very well organized, and possess a positive attitude regarding varied work duties. Must also possess excellent communication skills and an out-going personality.

Requirements

Professional appearance, as selected candidate will be the first point of contact for the firm.
Courteous and professional phone skills.
Detail oriented and exceptional organizational skills.
Self-motivated to meet deadlines and complete tasks without reminders.
Comfortable working in a paperless environment.
Proficient knowledge of Microsoft Office programs (Excel, Word, Outlook).
Ability to multi-task and work independently.
Adaptable to change and ability to learn new skills.
Basic knowledge of computers and willingness to learn new programs.
Quality focused.
3-5 years administrative/customer service experience in a professional environment
High School Diploma

Responsibilities

Greet, welcome, direct and announce visitors at the front desk.
Assist clients with forms.
Work with a multi-line phone system to answer incoming calls to screen and forward to appropriate individuals.
Client contact for outstanding items.
Schedule appointments for clients to meet with Partners and Client Managers.
Complete projects tasks in a timely manner as most are time-sensitive.
Scan documents as needed.
Sort and deliver client documents to staff.
Enter client information and updates in our various systems.
File client documents and tax returns in appropriate files.
Process incoming and prepare outgoing mail.
Process client payments.
Ensure lobby and kitchen is kept clean and orderly on a daily basis.
Restock beverage refrigerators daily.
Unpack and stock office and kitchen supplies.
Protect firm's value by keeping information confidential and maintaining client confidentiality.