Administrative Professional 4

State of Ohio • Columbus, OH

8d • Onsite

About The Position

The Administrative Professional 4 is a critical role within the Commission. The successful candidate will be responsible for serving as the Executive Assistant to the Director, including scheduling board and external meetings, managing confidential matters, and providing administrative support to the Commission and staff. This role also involves overseeing, planning, and implementing the Minority Health Month Program, conferences, and workshops. Additionally, the position coordinates information for the Commission’s website, listserv, social media platforms, and newsletter, including updating content and running analytics. The Administrative Professional 4 will use and maintain the electronic grant management system for grantee files and tracking, and perform fiscal-related duties, including processing and maintaining documents related to external bid development, purchasing supplies, and overseeing equipment and asset management.

Requirements

• 30 months experience or 30 months training in secretarial/administrative professional field.
• OR completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 months experience in secretarial/administrative professional field.
• OR 12 months experience as Administrative Professional 2,16872.
• OR equivalent of Minimum Class Qualifications for Employment noted above.
• Administrative Support/Services

Responsibilities

• Serving as the Executive Assistant to the Director, including scheduling board and external meetings, managing confidential matters, and providing administrative support to the Commission and staff.
• Overseeing, planning, and implementing the Minority Health Month Program, conferences, and workshops.
• Coordinating information for the Commission’s website, listserv, social media platforms, and newsletter, including updating content and running analytics.
• Using and maintaining the electronic grant management system for grantee files and tracking.
• Performing fiscal-related duties, including processing and maintaining documents related to external bid development, purchasing supplies, and overseeing equipment and asset management.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree