Administrative Professional 4 - 20051087

State of Ohio • Columbus, OH

8d • Onsite

About The Position

The Ohio Department of Natural Resources (ODNR), Division of Water, is hiring an Administrative Professional 4 assigned to Franklin County and headquartered at Fountain Square in Columbus, Ohio. The position provides administrative support to the Chief and Assistant Chief and coordinates with ODNR Administration. It is permanent, full-time, classified employment, scheduled 8 a.m.–5 p.m. Monday through Friday, subject to change. Starting pay is $27.73 per hour, with multiple increases during the first 3.5 years of service to an end salary of $34.35 per hour; cost-of-living adjustments may also apply. Longevity pay supplements begin after five years of state service.

The role handles division travel arrangements, fleet and inventory management, work orders, clerical support, correspondence, public records requests, and customer inquiries. It also administers the Dam Safety annual fee process, including database records, invoices, reporting, payment tracking, referrals for collections, and customer service.

The final candidate must undergo a criminal background check. Applicants must demonstrate that they meet the minimum qualifications in the application and submit transcripts for claimed coursework, degrees, or educational accomplishments by the posting deadline. Reasonable accommodations are available upon request.

Requirements

• 30 months of experience or 30 months of training in a secretarial or administrative professional field; or completion of associate core coursework in secretarial science or business office applications from an accredited career school or community college and 12 months of experience in a secretarial or administrative professional field; or 12 months of experience as an Administrative Professional 2; or equivalent qualifications.
• Applicants must clearly demonstrate that they meet the minimum qualifications in the application.
• Transcripts are required for coursework, degrees, or educational accomplishments claimed on the application and must be submitted by the posting deadline.
• The final candidate must undergo a criminal background check.

Responsibilities

• Perform administrative tasks for the Chief and Assistant Chief and coordinate with ODNR Administration.
• Make staff travel arrangements.
• Manage the Division’s vehicle fleet and physical inventory, and submit work orders.
• Receive, send, and log mail; manage public records requests; answer and screen phone calls; greet and direct visitors; and research and respond to inquiries and complaints.
• Maintain office-supply inventory and order supplies as needed; use a pcard; and assist with fee collection.
• Compose, edit, and proofread correspondence, reports, and confidential communications responding to inquiries from other divisions, local government officials, state agencies, and the public.
• Manage the Dam Safety annual fee process, including preparing database records, producing invoices, creating reports, tracking payments, referring dam owners to the Attorney General’s office for collection, and serving as a customer-service point of contact.

Benefits

• Medical coverage
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period
• Paid vacation, personal, and sick leave, plus 11 paid holidays per year
• Childbirth, adoption, and foster care leave
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness
• Public retirement systems, including OPERS, STRS, SERS, and HPRS
• Optional deferred compensation through Ohio Deferred Compensation
• Longevity pay supplements beginning after five years of state service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree