Columbus - 20067429 - Administrative Professional 2

State of Ohio • Columbus, OH

1d • Onsite

About The Position

The Ohio Bureau of Workers’ Compensation (BWC) is hiring an Administrative Professional 2 to support its statewide fleet and asset-management program. The role helps ensure vehicle data, maintenance scheduling, and compliance processes are accurate and reliable. It advises agency staff on fleet policies, vehicle assignments, maintenance requirements, and fuel-card procedures; supports asset inventory and lifecycle activities; and prepares reports to inform leadership decisions about fleet utilization, maintenance spending, and asset status. The position also contributes to improving administrative procedures, forms, and tracking tools and collaborates with staff, vendors, and statewide partners.

The position is permanent and full-time, located at 30 West Spring Street in Columbus, Ohio, with work hours of 8:00 a.m. to 4:00 p.m. Travel may be required, and the employee must be able to provide their own transportation and/or legally operate a state-owned vehicle. The role is classified and represented by OCSEA. Hiring is subject to the selection provisions of the OCSEA Collective Bargaining Agreement, and the final applicant must complete a criminal background check.

Requirements

• At least 18 months of experience or training in a secretarial or administrative professional field; or completion of associate core coursework in secretarial science or business office applications from an accredited career school or community college; or six months of experience as an Administrative Professional 1 (16871); or an equivalent combination meeting the stated minimum qualifications.
• Knowledge of BWC motor fleet management practices and procedures and applicable Ohio Revised Code provisions.
• Knowledge of recordkeeping and inventory control, basic auto repair and/or maintenance, BWC vehicle authorization procedures, and applicable OSHA and other motor-vehicle safety standards and practices.
• Skill in operating a personal computer and using software such as MS Outlook, Word, and Excel, as well as Fleet Ohio/Report Writer software.
• Skill in operating motor vehicles.
• Ability to carry out simple instructions; schedule appointments and vehicle maintenance; complete routine forms; maintain accurate records; work alone on most tasks; calculate fractions, decimals, and percentages; perform basic or routine vehicle preventive maintenance; develop good rapport with internal and external customers; and operate a motor vehicle.
• Applicants must submit an Ohio Civil Service Application through the online Ohio Hiring Management System; paper applications are not accepted.
• Educational achievements considered during screening must be supported by at least an attached unofficial transcript detailing completed coursework.
• The final applicant must sign a background-check authorization form and undergo a criminal background check.
• Must be able to provide own transportation and/or legally operate a state-owned vehicle if required to travel.

Responsibilities

• Support the statewide fleet program by maintaining reliable vehicle data, maintenance schedules, and compliance processes.
• Guide agency staff on fleet policies, vehicle assignments, maintenance requirements, and fuel-card procedures.
• Tag newly acquired assets, maintain accurate inventory records, and resolve discrepancies.
• Coordinate asset transfers, surplus activity, and disposal efforts.
• Prepare reports on fleet utilization, maintenance spending, and asset status.
• Help improve administrative procedures, forms, and tracking tools for fleet and asset management.
• Collaborate with agency staff, vendors, and statewide partners.
• Schedule vehicle maintenance and perform basic or routine preventive vehicle maintenance.
• Maintain accurate records and complete routine forms.
• Operate motor vehicles as needed.

Benefits

• Medical coverage
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period
• Paid time off, including vacation, personal and sick leave, and 11 paid holidays per year
• Childbirth, adoption, and foster care leave
• Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness
• Public retirement systems, including OPERS, STRS, SERS, and HPRS
• Optional deferred compensation through Ohio Deferred Compensation
• Possible cost-of-living adjustments and longevity supplements beginning after five years of state service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree