Administrative & Personal Assistant

Families Together Of Orange County•Tustin, CA

11d

About The Position

FTOC is seeking a dynamic, highly organized Administrative Assistant who can also function as a Personal Assistant to the CEO. The role supports the CEO with daily personal and administrative tasks and works closely with the Executive Assistant in a fast-paced, collaborative environment. The position helps ensure CEO requests are handled efficiently and daily operations run smoothly. It also supports other Executive Leadership team members and promotes collaboration and clear communication across departments. The posting lists a salary of $28 to $30 per hour, depending on experience, and a Monday-to-Friday schedule from 9 a.m. to 6 p.m. in Tustin, California.

Requirements

At least two years of administrative experience.
Ability to thrive in a fast-paced environment.
Verbal and written articulacy.
Professional discretion.
Computer literacy.
Strong organizational skills.
Efficiency.
Proficiency with Microsoft Office Suite.

Responsibilities

Handle requested administrative tasks and provide ongoing administrative support.
Coordinate travel plans and book flights and accommodations.
Support other Executive Leadership team members with calendar scheduling, project coordination, document preparation, and other administrative tasks.
Promote collaboration and clear communication between leadership and staff across departments.
Coordinate with internal departments to confirm meetings and ensure scheduling accuracy.
Help plan and coordinate all-staff meetings, retreats, appreciation events, and initiatives.
Store sensitive and confidential information with exceptional discretion.
Organize and plan meetings.
Exercise good judgment in a variety of situations.
Manage personal errands and run errands.
Order and pick up meals and coffee for meetings.
Take meeting notes and send follow-up emails.
Care for pets when they are in the office.
Conduct or prepare research.
Handle ad hoc requests and other duties as assigned.