Administrative & Personal Assistant

FAMILIES TOGETHER OF ORANGE COUNTY•Tustin, CA

34d•$28 - $30

About The Position

FTOC is seeking a dynamic, highly organized Administrative Assistant who can also function as a Personal Assistant to the CEO, streamlining daily personal and administrative tasks. The position works closely with the Executive Assistant and supports the CEO and other executive leadership team members in a fast-paced, collaborative environment. The role helps ensure requests are managed efficiently and daily operations run smoothly. The position is described as paid and offers an opportunity to contribute to the team while developing administrative expertise. The schedule is Monday to Friday, 9 a.m. to 6 p.m., and the location is Tustin, California. Salary is $28 to $30 per hour, depending on experience.

Requirements

At least two years of administrative experience.
Ability to thrive in a fast-paced environment.
Verbal and written articulacy.
Professional discretion.
Computer literacy.
Strong organizational skills.
Efficiency.
Proficiency with Microsoft Office Suite.

Responsibilities

Handle requested administrative tasks and provide ongoing administrative support.
Coordinate travel plans and book flights and accommodations.
Support other Executive Leadership team members with calendar scheduling, project coordination, document preparation, and other administrative tasks.
Build trusted working relationships with staff across departments to promote collaboration and clear communication between leadership and team members.
Coordinate with internal departments to confirm meetings and ensure scheduling accuracy.
Help plan and coordinate all-staff meetings, retreats, appreciation events, and initiatives.
Store sensitive and confidential information with exceptional discretion.
Organize and plan meetings.
Exercise good judgment in a variety of situations.
Manage personal errands and run errands.
Order and pick up food and beverages for meetings, including breakfast, lunch, dinner, and coffee.
Take meeting notes or send follow-up emails.
Care for pets when they are in the office.
Conduct or prepare research.
Handle various ad hoc requests and other duties as assigned.