Administrative Operations Manager 2 Anchorage or Juneau (PCN 060621)

State of Alaska•Anchorage or Juneau, AK

1d•Hybrid

About The Position

The Administrative Operations Manager 2 (AOM2) is part of a dynamic team in the Department of Family and Community Services (DFCS), Office of Children’s Services (OCS) Director’s Office. The AOM2 is responsible for direction, oversight, and setting statewide policy, controls, and procedures for the OCS administrative, budgetary, and financial functions. The position is part of the division’s senior management team which makes recommendations on goals and policies, regulations, short- and long-range planning, and efficient management of resources. Provide ongoing professional financial and administrative support and consultative services to all OCS central and regional offices. Coordinate responses to legislative inquiries and work with the division’s legislative liaison to prepare fiscal notes. Serve on department-wide committees and workgroups related to the development of cross-divisional administrative and programmatic projects.

Requirements

Competency in Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Competency in Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
Competency in Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
Competency in Administration and Management: Knowledge of planning, cooperation, and execution of business functions, resource allocation, and production.
Competency in Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
Competency in Developing Others: Develops the ability of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
Competency in Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Competency in Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
Competency in Strategic Thinking: Formulates objectives and priorities and implements plans consistent with the long-term interests of the organization in a global environment. Capitalizes on opportunities and manages risks.
Any combination of preparatory post-secondary education and/or progressively responsible professional level experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Responsibilities

Direction, oversight, and setting statewide policy, controls, and procedures for the OCS administrative, budgetary, and financial functions.
Making recommendations on goals and policies, regulations, short- and long-range planning, and efficient management of resources as part of the division’s senior management team.
Providing ongoing professional financial and administrative support and consultative services to all OCS central and regional offices.
Coordinating responses to legislative inquiries and working with the division’s legislative liaison to prepare fiscal notes.
Serving on department-wide committees and workgroups related to the development of cross-divisional administrative and programmatic projects.