Administrative Officer III

State of Maryland•Baltimore County, MD

20h•Onsite

About The Position

The Administrative Officer III will support the Maryland Department of Health Behavioral Health Administration’s Fiscal and Finance Management group. The group assists program managers, grants, procurement, and MDH general accounting with processing pay blocks, invoices, journal entries, purchase orders, and direct vouchers. The position supports timely processing of high-volume fiscal paperwork so vendors can continue providing services for statewide initiatives. The fiscal management team manages and produces invoices for more than 750 grants and $125 million in revenue, with work performed in accordance with auditing guidelines and the administration’s mission. Daily duties include reviewing and processing BPO and PO invoices for payment and collaborating with program managers on requisitions, travel requests, conferences, and training involving credit card payments.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year, up to two years, of the required experience.
A bachelor's degree from a college or university may be substituted for the required experience.
U.S. Armed Forces commissioned officer experience involving staff work and regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules, or regulations, or analyzing operational programs or procedures with recommendations for improvement, may be substituted year for year for the required experience.
A valid Maryland motor vehicle operator’s license is required if assigned duties that involve operating a motor vehicle.

Nice To Haves

Experience with budget projections.
Experience with budget preparation.
Experience tracking expenditures.
Experience responding to audit questions.
Experience tracking federal grants.

Responsibilities

Support daily fiscal processes.
Review and process BPO and PO invoices for payment.
Collaborate with program managers on requisitions, travel requests, conferences, and training involving credit card payments.
Assist with fiscal paperwork processing for grants, procurement, and accounting activities, including pay blocks, invoices, journal entries, purchase orders, and direct vouchers.