Administrative Officer III

UCSF•San Francisco, CA

11d•$120,000 - $130,000

About The Position

The Administrative Officer III manages, plans, and administers the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. The role applies experienced administrative operations knowledge independently, analyzes issues of varied scope, and determines solutions. It performs short- and long-term organizational planning and may report to a chair, director, or higher-level administrative operations professional or manager. The position may supervise staff or students and uses sound judgment to select methods and techniques for resolving problems. Administrative operations may cover budgetary financial management and human resources, as well as IT, facilities, student services, and/or contracts and grants. The position may also contribute to fundraising and represent the department or unit on committees.

Requirements

At least 3 years of related work experience and/or equivalent experience or training.
Thorough knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, and fund management and/or personnel management.
Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.
Knowledge of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Solid knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Strong short-term planning, analysis, problem-solving, and customer service skills.
Thorough knowledge of financial analysis and reporting techniques and/or human resources policies and procedures for staff and academic employees.

Responsibilities

Manage, plan, and administer administrative operations for a small to medium academic department, non-academic department, or program.
Perform studies for resource plans, including approaches, trends, sources, and uses.
Serve on committees as a representative of the department or unit.
Develop and prepare budgets and potentially complex financial reports for funding.
Perform recharge administration.
Gather, analyze, prepare, and summarize financial and HR reports.
Provide input into non-technical portions of grant and contract proposals.
Coordinate and participate in human resources activities, including employment, training, classification, and completion of HR and Payroll forms and documents.
Provide guidance to support employees and/or students, as needed.
Assist with organizational website content design and drafting, and draft newsletters and correspondence to organizational constituents.
Develop and implement procedures for supply inventory and maintaining equipment in good working condition.
Administer facilities and space logistics and manage equipment needs.
Act as safety coordinator.
May assist with fundraising-related duties.
Perform short- and long-term planning for the organization.
May supervise staff or students.