Administrative Officer I

Carroll County•Carroll, MD

18h•Onsite

About The Position

The main purpose of this position is to be responsible for the administrative responsibilities for the Carroll County Health Department (CCHD) Health Officer, Deputy Health Officer-Medical and Deputy Health Officer-Operations. This includes scheduling meetings, creating reports, creating meeting minutes, creating procedural manuals, workflow charts, organizational charts, participating in program planning and analysis, maintaining correspondence with administrative officials (i.e. program heads, staff specialists, etc.) and coordinating interagency communications (i.e. the State Legislature, the federal government, local government agencies, partner organizations, etc.). This position will also provide coverage for administrative support services for the clinic (intake, insurance, scheduling), vital records, front office services including phone support and fee collections, receiving, mail services, operations and security.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
One year of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Nice To Haves

Experience working in a high level administrative or Executive Assistant role supporting senior leadership within a large organization.
Experience managing complex calendars, scheduling meetings across multiple time zones and coordinating travel logistics.
Experience preparing meeting agendas, taking minutes, distributing materials and ensuring follow up on action items.
Experience/working knowledge of productivity and communication tools including Google Workspace or Microsoft Office Suite.
Experience managing projects, tracking deadlines and creating presentations or reports as needed.

Responsibilities

Scheduling meetings
Creating reports
Creating meeting minutes
Creating procedural manuals, workflow charts, and organizational charts
Participating in program planning and analysis
Maintaining correspondence with administrative officials
Coordinating interagency communications
Providing coverage for administrative support services for the clinic (intake, insurance, scheduling), vital records, front office services including phone support and fee collections, receiving, mail services, operations and security.