Administrative Officer 1 (PCN 160010)

State of Alaska•Juneau, AK

1d•Onsite

About The Position

This position is for an Administrative Officer 1 within the Rural Health Transformation Program (RHTP) at the Department of Health. The role involves supervising an Administrative Assistant 2 and collaborating with an administrative team. Key responsibilities include overseeing day-to-day financial transactions and administrative tasks such as p-card reconciliation, travel arrangements, timesheet management, and handling a shared inbox. The position will also initiate procurements, facilitate contracts, process invoices, track expenditures, and assist with administrative and budgetary oversight for RHTP grant recipients. The Department of Health offers a mission-driven workplace that prioritizes professional development, work-life balance, and an inclusive environment, encouraging innovation and meaningful contributions to families and communities statewide.

Requirements

Competencies in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Competencies in Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Competencies in Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Competencies in Oral and Written Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
Provide three (3) professional references, one of whom must be your current or most recent supervisor.
Provide current performance evaluation, if available.
Provide a copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) to support educational credentials.
Work experience must be documented in the application.

Nice To Haves

Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Responsibilities

Supervise one Administrative Assistant 2 and work with an administrative team.
Ensure day-to-day financial transactions and administrative tasks are completed.
Manage p-card reconciliation, travel arrangements and reconciliation, and bi-weekly timesheets.
Manage a shared inbox.
Initiate procurements and help facilitate contracts.
Pay invoices and track expenditures.
Assist in tasks related to administrative and budgetary oversight for RHTP grant recipients.