Administrative Officer 1 - Beaver County Assistance Office
About The Position
The Beaver County Assistance Office is seeking an Administrative Officer 1 to provide administrative support and direction for clerical operations, office procedures, and workflow coordination. The role leads clerical staff and oversees administrative processes that support the office’s daily operations and services to the community. Duties include reviewing policies and recommending workflow improvements, monitoring controlled documents and records, coordinating equipment and technology needs, reviewing expenditures and budgets, supporting account reconciliation and purchasing, and communicating with banks, staff, and external partners to resolve operational issues. This is a full-time position at 37.5 hours per week. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., with a 60-minute lunch. The position may be eligible for part-time telework, subject to change; telework requires a securely configured high-speed internet connection and work from an approved location in Pennsylvania. Employees unable to telework may report to the Beaver County headquarters office. Duties are performed in a controlled office environment. In counties with district offices, employees may be reassigned to different work sites based on operational needs, consistent with contract language. Free parking is available. Minimum qualifications are two years of experience in varied office management or staff work and a bachelor's degree, or an equivalent combination of experience and training. Candidates must meet the Pennsylvania residency requirement, be able to perform essential job functions, submit criminal history reports following a conditional offer, pass a background investigation, and submit annual financial disclosure.
Requirements
- Two years of experience in varied office management or staff work and a bachelor's degree, or an equivalent combination of experience and training.
- Meet the Pennsylvania residency requirement.
- Be able to perform essential job functions.
- Submit criminal history reports following a conditional offer of employment and pass a background investigation.
- Submit an annual financial disclosure.
- If claiming education toward the minimum requirements, attach college transcripts; unofficial transcripts are acceptable.
- Provide relevant, detailed experience and education information on the application; resumes, cover letters, and similar documents will not be considered for eligibility.
Responsibilities
- Supervise clerical staff and coordinate office processes to support smooth daily operations.
- Review policies and recommend changes to improve workflow and align with agency requirements.
- Monitor controlled documents, reports, and logs to ensure accuracy and security.
- Manage office equipment, technology needs, and maintenance activities.
- Review expenditures, track budgets, and support account reconciliation and purchasing activities.
- Serve as a liaison with banks, staff, and outside partners to resolve problems and maintain effective operations.
Benefits
- Free parking
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
