Administrative Office Supervisor

Penn State University•University Park, IL

1d•$56,604 - $84,900•Onsite

About The Position

The Administrative Office Supervisor will join Penn State’s All-Domain Analytics and Signatures Office (A2SO) within the Applied Research Laboratory (ARL). The role advances administrative workload and workflow across A2SO by setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and supervising administrative office assistants. The position performs moderately complex and confidential administrative duties and supports A2SO division heads and leadership. The working location is fully on-site in State College, Pennsylvania. ARL researches and develops innovative solutions to scientific, engineering, and technology problems in support of the Navy, the Intelligence Community, and other federal government customers. Employees must be eligible to obtain a government security clearance, participate in ARL’s drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. The work environment may include Unclassified, Controlled Unclassified Information (CUI), and Classified information. Applicants must be U.S. citizens. Employment requires successful completion of background checks.

Requirements

Associate degree and at least 4 years of relevant experience, or an equivalent combination of education and experience.
Experience using SAP/Concur or a similar travel, expense, or invoice tool.
Experience using Workday or a similar human capital tool.
Experience using Atlassian tools such as Confluence/Jira, or a similar collaboration tool.
Experience leading teams, projects, or programs.
Proficiency in Microsoft PowerPoint, Word, Outlook, and Excel.
Success in a fast-paced office environment where confidentiality, communication, and organizational skills are important.
Must be a U.S. citizen and eligible to obtain a government security clearance.
Must submit a cover letter of interest and a resume.
Must complete required background checks and participate in ARL’s drug testing program and applicable electronic and physical monitoring.

Nice To Haves

Experience with a Security Information Management System or similar security/visit request system.
Experience with a Classified Control System.
Knowledge of Penn State University policies and procedures.
Current eligibility for access to classified information at the Secret level or higher; may be subject to a government background investigation to upgrade clearance eligibility if required.

Responsibilities

Supervise, direct, and oversee general administrative functions and activities of A2SO administrative office assistants supporting division heads and leadership.
Perform moderately complex and confidential administrative duties.
Serve as the point of contact for human resources, security, IT, and facility processes and documentation, monitoring them to ensure deadlines are met.
Lead administrative office staff, set the standard for professional behavior, and communicate roles and direction effectively.
Coordinate, prioritize, and maintain meeting, appointment, and special-event schedules and calendars across offices, including calendars involving government sponsors.
Serve as backup for A2SO’s Administrative Manager as needed.