Administrative Office Coordinator – Part-Time - Afternoon

Pyramid Healthcare • Philadelphia, PA

1d • Onsite

About The Position

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities. Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being.

The Administrative Office Coordinator plays a vital role in managing the daily administrative operations of our Center City Philadelphia location. This position serves as the primary point of contact for clients, visitors, and staff, while providing essential administrative support to our psychiatric team and ensuring the office runs efficiently.

Requirements

• High school diploma or equivalent required
• Strong attention to detail and accuracy, particularly with data entry and documentation
• Excellent customer service and interpersonal communication skills
• Ability to collaborate effectively with clinical, medical, and administrative staff
• Professional and compassionate approach when handling sensitive or challenging phone calls
• Sound judgment, problem-solving skills, and the ability to work independently

Nice To Haves

• Organized
• Detail-oriented
• Passionate about supporting a team dedicated to quality behavioral healthcare

Responsibilities

• Oversee daily administrative operations and provide front desk reception services
• Welcome clients and visitors in a professional, courteous manner
• Support psychiatric staff with administrative tasks, including chart preparation and copay collection
• Schedule appointments and process medical records requests
• Maintain accurate clinical and administrative documentation
• Ensure office equipment is properly maintained and operational
• Order office supplies, manage petty cash, and complete weekly bank deposits
• Perform additional administrative duties as assigned

Benefits

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees